Disbursement Manager

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  Vendor Payables
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    Work with the Finance Team to manage volumes and process full-cycle accounts payable transactions, including invoice receipt, coding, approval routing, and payment execution across check, ACH, wire, and virtual card methods.
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    Ensure invoices are processed accurately and in accordance with contractual payment terms, taking advantage of early payment discounts where applicable.
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    Maintain and enforce AP policies and procedures, ensuring compliance with internal controls, GAAP standards, and regulatory requirements.
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    Manage the vendor master file, including new vendor onboarding, banking information validation, and W-9/W-8 collection for 1099 and tax reporting purposes.
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    Support month-end, quarter-end and fiscal year-end AP close activities, including accruals, account reconciliations, and aging analysis.
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    Prepare and analyze AP metrics and KPIs.
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    Manage annual 1099 preparation and filing processes, ensuring timely and accurate reporting to vendors and the IRS.
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  Consignor Settlements
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    Process end-to-end consignor settlement transactions, ensuring timely and accurate disbursement of funds to consignors in accordance with contractual agreements.
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    Partner with Sales, Operations, and Technology teams to resolve settlement discrepancies and disputes professionally and efficiently.
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    Maintain settlement schedules and proactively communicate payment timelines to internal and external stakeholders.
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    Develop and maintain settlement reporting, providing visibility into payment volumes, outstanding balances, and exception trends.
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    Ensure consignor banking information is properly verified and maintained in accordance with fraud prevention and data security protocols .
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    Support the onboarding of new consignor programs by establishing settlement workflows and controls.
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  Corporate Credit Card Program
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    Administer the corporate credit card program, including card issuance, credit limit management, cardholder support and out-of-pocket/ mileage reimbursements.
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    Develop and enforce credit card program policies, ensuring appropriate use, timely expense submission, and compliance with company spending and budget guidelines.
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    Review and audit cardholder transactions for policy compliance, flagging exceptions and coordinating with management on corrective actions.
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    Assist with the reconciliation of corporate credit card statements, ensuring charges are accurately coded and posted to the general ledger within required timeframes.
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    Provide training and ongoing support to cardholders and approvers on program policies, expense tools, and best practices.
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    Monitor program utilization and spending trends, reporting insights to Finance leadership and recommending program enhancements as appropriate.
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    Lead training for new hires on corporate card processes and policies.
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    Assist in the creation and configuration of budget templates to support departmental expense planning and monitoring.
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  Procurement & Process Development
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    Assist with the development and implementation of procurement processes, including purchase order workflows and vendor management procedures.
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    Support procurement system enhancements and purchase order tracking.
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    Partner with departments to establish procurement best practices and controls.
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    Identify opportunities to streamline vendor onboarding and purchasing processes.
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  Collaboration & Process Improvement
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    Identify and implement process automation and system enhancement opportunities to improve efficiency, reduce manual touchpoints, and strengthen controls.
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    Continuously evaluate end-to-end disbursement workflows to identify bottlenecks, redundancies, and manual processes, designing and implementing scalable solutions that increase throughput and improve accuracy.
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    Partner with IT and Finance on ERP and payment system upgrades, integrations, or implementations related to disbursement functions.
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    Serve as subject matter expert during internal and external audits, providing documentation, reconciliations, and process narratives.
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    Maintain awareness of industry trends, payment technology advancements, and regulatory changes relevant to disbursement operations.
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    Support implementation and process improvement of procurement processes.
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  Undertake additional assigned duties as requested.

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  None

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  High school diploma or GED required.

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  5+ years of progressive experience in accounts payable, disbursements, or financial operations.
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  Experience in customer service roles with internal or external customers.
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  Demonstrated ability to lead process improvement initiatives and drive operational efficiencies.
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  Proficiency with ERP systems; Sage Intacct experience preferred.
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  Experience with expense management platforms; Ramp experience a plus.

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  Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).
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  Highly organized with exceptional attention to detail.
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  Excellent written communication for documentation and professional email correspondence.
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  Strong interpersonal skills for cross-departmental collaboration.
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  Professional communication with internal and external stakeholders.
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  Ability to manage vendor and consignor relationships effectively.
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  Skill in escalating issues appropriately to management.
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  Ability to work independently with minimal supervision.
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  Strong organizational and time management skills.
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  Capability to manage multiple projects simultaneously and meet deadlines.

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  Adaptability to changing priorities in a fast-paced environment.
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  Excellent analytical, reconciliation, and problem-solving skills.
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  Candidates may be requested to complete position specific skills assessments.
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  Applicants must be either a U.S. Citizen or eligible to work in the U.S.
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  Requires the ability to satisfactorily complete a background check.

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  Experience with Ramp expense management and bill pay system.
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  Prior experience in high-volume transaction environments.
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  Understanding of payment processing and transaction flows.
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  Experience with Sage Intacct or similar cloud accounting systems.
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  Experience with procurement processes and purchase order systems.
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  Familiarity with budget analysis and variance reporting.

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  Full-time Salaried Exempt, not eligible for overtime.
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  Office hours are 8am-5pm, Monday through Friday, Central Time zone, additional hours may be required depending on priorities.

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  Based in the Purple Wave Satellite Office in Manhattan, KS (2627 KFB Plz #201e, Manhattan, KS 66503).

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  Prolonged periods sitting at a desk and working on a computer.
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  Must be able to lift up to 15 pounds at times.
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  Must be able to access various departments of a given location.

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  The salary varies based on experience and qualifications, but typically ranges from $50,000 to $75,000 per year.
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  Monthly Bonus Program - determined by the Company’s monthly revenue result and are paid on a “percent to plan” payout formula (90% = $300, 100% = $600, 110% = $900, 120% = $1,200).
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  Health, Dental, and Vision insurance.
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  401(k) plan with an employer match up to 4% starting the first day of employment.
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  Company-paid Life Insurance with options for supplemental coverage.
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  Fully paid Short-Term Disability provided by the Company.

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  3 Weeks of PTO annually (details shared during onboarding).

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  Employee Stock Purchase Program (ESPP) - Eligible to purchase company stock at a discount after 90 days of employment, with enrollment opportunities each May and November.

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About Purple Wave

Visit us at: PurpleWave.com

Purple Wave Auction is a leader in the equipment auction industry focusing on construction, ag, fleet, and government equipment. We are a data-driven, quickly changing and evolving, growing organization. Our focus is on marketing the assets we sell for our customers to find the highest quality bidders for the best recoveries for our sellers. We strive to make this transaction Straight, Simple, and Sold. We live daily by our core values of trust, team, care, and passion to be the place people want to work and our customers want to return to for their equipment buying and selling needs for their businesses.

Purple Wave Auction is the largest no-reserve Internet auction company in the Midwest.

• We have over 300 employees, nearly doubling in size in the last three years.
• We have a robust tech team and continue to invest in progressive techniques to enhance our services.
• While working at Purple Wave, you will have the opportunity to help our mission of being the easiest, most straightforward place to buy and sell used equipment.
• Purple Wave empowers its employees to solve problems effectively in a family-run business culture.
• We provide opportunities for continued education as you grow your career with tuition reimbursement. We have a generous benefits package in one of the fastest-growing companies in the area.

Purple Wave is looking for an enthusiastic person to join our growing team to support our customers as we bring our values of Trust, Team, Care and Passion to them.

Purple Wave Auction Core Values:

• TRUST: We are trustworthy…Our business depends upon our integrity and our customer’s ability to trust Purple Wave and its people: to enforce a fair, transparent unreserved auction marketplace; to safeguard their bidding information; to give a full effort on behalf of their asset(s); We are transparent, accountable and fair.
• TEAM: WE ARE A TEAM…We respect, support, appreciate and inspire each other; We communicate and follow-through; We need each other. We do our best work when we work together.
• CARE: WE CARE…We care for our customers. We look out for their best interests. We work hard for them. We “go the extra mile”.
• PASSION: WE ARE PASSIONATE…We are positive, we are enthusiastic, we take pride in our work, we own our responsibilities and we deliver; When we see problems, we fix them. We learn from our mistakes. We improve ourselves and Purple Wave every day; We believe Purple Wave can be the best marketplace for used equipment and we are committed to make it happen.

Equal Opportunity Employer

Equal Opportunity is a Purple Wave, Inc. policy. It is our practice to select the best-qualified candidate for each position in the organization. No employee of the Company will discriminate against an applicant for employment or a fellow employee because of race, creed, color, religion, sex, national origin, ancestry, age, or other physical or mental disability, military or veteran status.

Notice of Background Check

As a condition of your employment, you will be required to sign the Company’s Authorization for Background Check, and to provide the Company with documents establishing your identity and right to work in the United States.