Dispatch / Administrative Coordinator

Colony Home Services is currently seeking a dispatch/administrative coordinator with excellent communication skills and ability to manage competing priorities in a fast-paced work environment. Must be detail oriented, highly organized and able to manage several projects simultaneously. You'll be part of a sharp team of admins working together to support our technicians and project managers in providing excellent home repair and maintenance service! Come join our dynamic team!

All interested applicants must possess:

• High school diploma or equivalent
• Outstanding customer service and communication skills
• Ability to prioritize work projects and multi-task
• Possess a high level of accuracy and attention to detail
• Basic computer literacy
• Self-motivated, responsible and accountable
• Knowledge of basic bookkeeping practices and terms preferred
• Must be able to pass a background, DMV check and have a clean driving record
• 2+ years as a dispatcher/coordinator, construction industry preferred
• Bilingual - Spanish/English preferred, but not required

Job duties to include, but not limited to:

Plumbing Administration:

• Schedule appointments for warranty companies
• Answer incoming calls and screen accordingly
• Schedule appointments, manage plumbing tickets and payments
• Update warranty portals
• Submit authorizations and invoices
• Order plumbing materials and maintain supply inventory
• Monthly meetings with warranty representatives

Dumpster Administration:

• Schedule dumpster drop offs, pick-ups and swaps
• Send contracts, process payments, file receipts
• Manage dumpster maintenance
• Co-manage CDL driver schedule

Fleet Maintenance:

• Ensure crews perform weekly maintenance checks on their vehicles
• Schedule required maintenance work
• Maintain accuracy of Vehicle Maintenance Log in Google Drive

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Education:

• High school or equivalent (Required)

Experience:

• Admin: 2 years (Preferred)

Work Location: In person