District Assistant

The District Assistant (internally titled Assistant District Manager) works in PFM’s Orlando East Special Districts Department. This position is based in the PFM Orlando East office at 3501 Quadrangle Boulevard. Client meetings and/or travel time may occur before or after business work hours.

This position will assist the District Management team in all aspects of managing client community development districts and other Florida special districts. Activities will primarily be organizational and administrative, and critical to the success of the business. Community development districts are units of local government under Florida law. Record keeping, scheduling, and other client-related activities must be conducted with a high level of customer service and professionalism, and full attention to detail.

Responsibilities

• Schedule District Board meetings and develop meeting agenda packages
• Attend District Board meetings as needed
• Assist District Manager in conducting meetings
• Generate and/or edit meeting minutes and maintain District records
• Maintain and edit District websites
• Draft and place legal ads with newspapers
• Process required filings with local, state, and federal governments
• Coordinate and schedule needed maintenance for District areas
• Take resident phone calls and help to resolve issues
• Process amenity key card and parking permit requests
• Effectively plan, organize, and manage own time
• Other duties as assigned

Minimum Qualifications

• At least three (3) years’ relevant work experience in a professional services environment (not retail or hospitality)
• Proficiency in MS Word, Outlook, Excel, and PowerPoint
• Ability to travel within Florida to attend client meetings outside business work hours
• Unexpired driver’s license and clean driving record
• Authorization to work in the U.S. for any employer without sponsorship now or in the future

Other Qualifications

• Excellent verbal and written communications skills
• Superior interpersonal skills and the ability to engage with clients, coworkers, and management
• Self-motivated, highly organized with the ability to prioritize and manage multiple processes independently while demonstrating a sense of urgency
• Demonstrated attention to detail
• Ability to consistently adhere to the highest standards of integrity, professionalism, ethics, and confidentiality
• Ability to adapt to changing environments

COMPENSATION | The District Assistant is eligible to receive robust total rewards including generous flexible paid time off, tuition reimbursement, student loan repayment, performance-based bonuses, 401k retirement plan with employer match and annual profit-sharing opportunity, medical/dental/vision insurance, health and wellness benefits, and disability and life insurance. PFM not only supports work/life balance but also a challenging, diverse, and collaborative workplace and much more.

The anticipated base pay for this role is between $23.00- $26.00 per hour. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.