Document Control Assistant

Location: Dubai, Abu Dhabi, UAE
Department: Compliance
Employment Type: Full-Time

About the Role

We are looking for a highly organized and detail-oriented Document Control Assistant to join our Compliance team in a leading bullion trading company.

The ideal candidate will be responsible for managing, organizing, and maintaining compliance and operational documents to ensure records are accurate, secure, and readily available for business operations, regulatory compliance, and audit requirements.

Key Responsibilities

• Collect and maintain documents from customers, suppliers, banks, logistics providers, and other business partners.
• Scan, upload, organize, file, and archive both physical and electronic documents.
• Maintain compliance records, including KYC, AML, customer due diligence, trade, and regulatory documentation.
• File and manage invoices, receipts, payment vouchers, debit notes, credit notes, and other supporting documents.
• Monitor document validity and follow up on missing, incomplete, or expired documents.
• Maintain structured filing systems and document registers for quick retrieval.
• Support internal and external audits by providing required documentation.
• Coordinate with Compliance, Finance, Operations, and Trading teams to ensure proper document control.
• Maintain strict confidentiality of company and client information.
• Ensure compliance with company policies, regulatory requirements, and document retention procedures.

Requirements

• Higher Secondary Certificate (12th Grade) or equivalent.
• 0–2 years of experience in document control, administration, records management, or a similar role. Freshers with strong organizational skills are encouraged to apply.
• Basic proficiency in Microsoft Office (Word, Excel, and Outlook).
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Good communication and follow-up skills.
• Ability to handle confidential information with professionalism.

Preferred Qualifications

• Previous experience in a compliance, banking, financial services, bullion, logistics, or corporate environment.
• Familiarity with KYC, AML, or document management processes will be an added advantage.

What We Offer

• Competitive salary.
• Opportunity to work with a growing organization in the bullion trading industry.
• Professional learning and career development opportunities.
• Supportive and collaborative work environment.

If you are organized, detail-oriented, and enjoy working with documentation and compliance processes, we encourage you to apply.

Work Location: In person