Document Controller

Job Title: Document Controller

Location: Riyadh

Job Summary:

The Document Controller will be responsible for managing, organizing, and maintaining all bidding-related documents to ensure accuracy, accessibility, and compliance with internal standards. The role supports the bidding manager, BIM modelers, and engineers by controlling document flow, updating records, and ensuring that all tender submissions are complete, timely, and properly formatted.

Key Responsibilities:

• Manage and organize all bidding documents, including drawings, BOQs, specifications, proposals, and correspondence.
• Maintain version control and ensure that all team members are working with the latest documents.
• Collect, review, and compile documents required for tender submissions.
• Coordinate with the bidding manager, BIM modelers, and engineers to ensure timely document updates.
• Create and maintain structured filing systems (digital and physical) for easy retrieval.
• Check documents for accuracy, formatting, and compliance with bid requirements.
• Track deadlines and ensure all required documents are submitted on time.
• Distribute updated drawings, addendums, and clarifications to relevant team members.
• Maintain logs for incoming and outgoing documents.
• Support the team in preparing prequalification documents and client submissions.

Requirements

• Experience as a Document Controller, preferably in engineering, construction, or bidding environments.
• Strong organizational and document management skills.
• Familiarity with bidding processes, tender documents, and engineering drawings.
• Proficiency in MS Office; knowledge of document control software is an advantage.
• Good communication skills and attention to detail.
• Ability to work under pressure and meet tight deadlines.
• Professional Arabic speaker, with good command of English.