Document Controller

We are currently seeking an experienced Document Controller to support our projects on a remote working basis. Candidates must have a reliable home office setup and a stable internet connection and should hold a valid residence visa. Occasional on-site visits may be required, subject to project needs and prior coordination.

ROLES AND RESPONSIBILITIES:

• Establish and maintain a structured document control system for all project phases (design, submittals, procurement, construction, commissioning, and handover).
• Receive, review, file, and classify project documents, including drawings, specifications, contracts, reports, correspondence, RFIs, submittals, and change orders.
• Ensure proper version control and timely distribution of updated documents to relevant stakeholders (clients, consultants, contractors, internal teams).
• Maintain document logs and tracking sheets to monitor submissions, approvals, revisions, and due dates.
• Coordinate with consultants, contractors, and internal teams to collect and archive required project documentation; manage document handover at project milestones.
• Ensure compliance with institutional guidelines for document retention, formatting, security, and access control.
• Conduct monthly review audits to ensure all records are accurate and up to date, maintaining the integrity and reliability of project documentation.
• Support audit preparations and respond to document retrieval requests from internal or external auditors.
• Archive completed project documents and ensured proper handover to facilities or operations teams.
• Lead efforts to establish, document, and continuously improve the document control processes; provide training and onboarding for new users.
• Perform additional tasks as assigned by the line manager or project management team.

Competencies Required:

• Document control practices in engineering and construction environments.
• Being flexible and able to adjust to changing project requirements and environments.
• Skilled in using document management systems (e.g., SharePoint, Autodesk Construction Cloud) and MS Office applications.
• Understanding of project lifecycles and related documentation (design, construction, procurement, commissioning).
• Familiarity with filing systems and electronic document management software (e.g. SharePoint, eCMS, Projnet or equivalent).
• Knowledge of standards for document classification, version control, and archival procedures.
• Accuracy and consistency in record-keeping.
• Confidentiality and integrity in handling sensitive information.
• Effective communication and coordination with multidisciplinary teams.
• Commitment to deadlines and structured workflow management. Proactive problem-solving and system-thinking to improve documentation processes.
• Document control practices in engineering and construction environments.
• Being flexible and able to adjust to changing project requirements and environments.
• Skilled in using document management systems (e.g., SharePoint, Autodesk Construction Cloud) and MS Office applications.
• Understanding of project lifecycles and related documentation (design, construction, procurement, commissioning).
• Familiarity with filing systems and electronic document management software (e.g. SharePoint, eCMS, Projnet or equivalent).
• Knowledge of standards for document classification, version control, and archival procedures.
• Accuracy and consistency in record-keeping.
• Confidentiality and integrity in handling sensitive information.
• Effective communication and coordination with multidisciplinary teams.
• Commitment to deadlines and structured workflow management.
• Proactive problem-solving and system-thinking to improve documentation processes.

"At RA, we want to create an inclusive workplace, where we embrace differences and diversity. We are always keen to see applications from individuals with different cultural, academic and professional backgrounds”

If this describes you, then apply now, your next big adventure awaits!

For immediate consideration email an updated resume to career@raints.com

Deliver. Regardless.