Document Controller

Position Summary

We are seeking a responsible and organized Document Controller to manage all company and project documentation for our Electro Mechanical operations. The candidate will coordinate with all departments to ensure proper document control, filing, tracking, and submission procedures are maintained.

Key Responsibilities

• Manage and maintain all company and project documents in both physical and digital formats.
• Handle incoming and outgoing documents, emails, transmittals, and correspondence.
• Maintain document registers, trackers, filing systems, and revision control.
• Ensure proper distribution and archiving of approved and updated documents.
• Prepare submissions to clients, consultants, suppliers, and subcontractors.
• Scan, print, copy, organize, and retrieve documents as required.
• Maintain confidentiality and security of company records.

Department Documentation Handling

• Handle project, electrical, mechanical, and ELV documents including shop drawings, material submittals, RFIs, MIR/WIR, method statements, reports, as-built drawings, and technical submissions.
• Maintain procurement and accounts records such as quotations, purchase orders, invoices, delivery notes, and payment documents.
• Maintain QA/QC and HSE records including inspection reports, NCRs, permits, safety reports, toolbox talks, and training records.
• Maintain HR and administration documents including employee files, contracts, visa copies, attendance records, and company legal documents.

Software Knowledge

Preferred experience in:

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• AutoCAD
• Aconex
• Wrench

Requirements

• Diploma or Bachelor’s Degree in Administration, Engineering, or related field.
• Minimum 2–5 years experience as Document Controller in construction or Electro Mechanical field.
• Good knowledge of document control procedures and MS Office.
• Strong organizational and communication skills.
• Knowledge of UAE construction documentation standards preferred.

Skills

• Document Management
• Filing & Archiving
• Data Entry
• Coordination & Communication
• Time Management
• Attention to Detail

Salary & Benefits

As per company standards and UAE Labor Law.

Pay: From AED1,800.00 per month

Work Location: In person