Document Controller

📁 Document Management

•Maintain a centralized document control system for both digital and physical records.

•Ensure proper classification, storage, retrieval, and archiving of documents.

•Manage controlled documents such as SOPs, work instructions, inspection records, certificates, and correspondence.

🔍 Document Control & Distribution

•Control issuance, revision, and distribution of engineering drawings, quality documents, and specifications.

•Ensure obsolete documents are removed from active use and archived properly.

•Track document versions, approvals, and update logs in coordination with relevant departments.

📋 Compliance & Auditing Support

•Support internal and external audits by providing required documentation and records.

•Ensure all documents comply with ISO standards (e.g., ISO 9001, ISO 14001) and company policies.

•Maintain confidentiality and data integrity of sensitive information.

🧾 Administrative Support

•Assist QA, HSE, and Production teams in document formatting, reporting, and database management.

•Prepare document templates and standard formats for consistency.

•Track and monitor records such as calibration certificates, training records, material test certificates, etc.

🤝 Communication & Coordination

•Coordinate with department heads, supervisors, and external partners regarding document requirements.

•Provide training and support to employees on document control procedures and software.

•Liaise with suppliers or contractors for documentation submissions and transmittals.

📌 Qualifications & Requirements:

•Diploma or Bachelor's degree in Business Administration, Information Management, or a relevant field.

•3–5 years of experience in a document control role, preferably in a manufacturing or engineering environment.

•Familiarity with ISO standards, quality documentation, and foundry industry terminology is an advantage.

•Proficient in MS Office (Excel, Word, Outlook) and document control software or ERP systems.

•High attention to detail, strong organizational skills, and excellent filing/recordkeeping habits.

•Good communication and coordination abilities.

•Knowledge of confidentiality protocols and data protection regulations.