Document Controller & Compliance Officer

About MAG Royal Solutions LLC:
MAG Royal Solutions is a dynamic business solutions provider based in the UAE. We pride ourselves on efficiency and precision. As we expand our operations in Abu Dhabi, we are looking for a highly organized professional to take ownership of our internal documentation systems and quality assurance processes.

Job Overview:
We are not looking for a simple data entry clerk. We are seeking a Document Controller who understands the importance of data integrity, confidentiality, and operational compliance. You will be the "gatekeeper" of our company records, ensuring that every file—digital or physical—is accurate, up-to-date, and stored according to company standards.

Key Responsibilities:

• System Management: Create, manage, and maintain a comprehensive digital and hard-copy filing system for all client and company documents.
• Compliance Auditing: Review incoming and outgoing documents (contracts, applications, client records) to ensure they meet internal quality standards and UAE regulatory requirements.
• Version Control: Ensure all team members are using the correct, most up-to-date versions of forms and templates.
• Data Integrity: Perform regular audits on the company database to identify missing files, duplicates, or errors in client data.
• Confidentiality: Handle sensitive client information with the highest level of security and discretion.
• Reporting: Generate weekly status reports regarding document workflow, pending files, and expiring documents (e.g., trade licenses, visas).
• Process Improvement: Identify bottlenecks in our current document workflow and suggest more efficient digital solutions.

Requirements & Qualifications:

• Location: Must currently reside in Abu Dhabi.
• Experience: Minimum 2-3 years of experience as a Document Controller, Compliance Assistant, or Administrator in the UAE (preferably in Corporate Services, Construction, or Legal sectors).
• Technical Skills: Advanced proficiency in Microsoft Excel is non-negotiable (must know VLOOKUP, Pivot Tables, and Filtering). Experience with CRM systems or Electronic Document Management Systems (EDMS) is a strong plus.
• Language: Excellent command of written and spoken English. Arabic proficiency is an advantage but not mandatory.
• Soft Skills: Obsessive attention to detail. You must be the type of person who spots a typo immediately and cannot relax until a file is organized correctly.
• Education: Bachelor’s degree in Business Administration or a relevant field.

What We Offer:

• Stable monthly salary with on-time payment.
• Employment Visa & Medical Insurance.
• A professional office environment in Abu Dhabi.
• Opportunity to grow into an Operations Manager role.

Job Type: Full-time

Pay: AED4,600.00 - AED5,400.00 per month

Work Location: In person