Document Controller (Construction)

HAOarchitect is an elite, internationally recognized architectural and engineering consultancy specializing in the design, engineering, and comprehensive site supervision of landmark, high-rise, and ultra-premium mixed-use developments. Operating across fast-growing luxury markets, we bridge avant-garde architectural vision with flawless engineering execution.

At HAOarchitect, we leverage advanced digital project management infrastructure to maintain complete site transparency, rigorous quality control, and tight schedule adherence. To support our commitment to flawless execution, we are seeking a meticulous, highly organized Document Controller to serve as the central information gatekeeper for our elite construction supervision team.

Position Summary

The Document Controller will manage the entire lifecycle of project information and technical communications on-site. Landmark high-rise and ultra-premium mixed-use developments demand total precision; this role ensures that thousands of architectural drawings, structural schemas, requests for information (RFIs), and Electrical/ELV submittals are flawlessly registered, tracked, and distributed. You will act as the single source of truth, enforcing rigid quality control protocols to eliminate the use of obsolete designs, maintain strict contract compliance, and guarantee a seamless, auditable record for project handover.

Key Responsibilities

1. Master Data & Transmittal Management

• Control Logistics: Register, track, and log all incoming and outgoing project documents, correspondence, submittals, and material samples.
• Issue Transmittals: Generate formal, legally binding transmittals for every exchange of information between HAOarchitect, developers, and contractors.
• Maintain the MDR: Ownership of the Master Document Register (MDR) to provide real-time visibility into the status of all engineering packages.
• Archiving: Build and maintain highly indexed, easily retrievable digital frameworks alongside structured physical file records.

2. Quality Control & Revision Safeguarding

• Gatekeeping: Audit incoming files to ensure strict adherence to HAOarchitect naming, numbering, and metadata protocols.
• Revision Control: Track blueprint alterations and ensure that outdated or superseded drawings are instantly recalled and removed from site use.
• Submittal Verification: Check documents for correct revisions, necessary professional engineering stamps, and authorized signatures before archiving.
• Enforce Compliance: Reject non-compliant, poorly formatted, or incomplete submission packages, returning them directly to the contractor.

3. Site Coordination

• Change Tracking: Log, distribute, and track Site Clarification Notes, Variation Orders, and architectural design modifications instantly..
• Status Reporting: Generate detailed weekly and monthly tracking matrices highlighting open RFIs, delayed submittals, and pending consultant reviews.

Required Qualifications & SkillsEducation & Experience

• Education: Bachelor's degree or professional certificate in Information Management preferred.
• Experience: Minimum 3–5 years of dedicated document control experience on large-scale high-rise or premium mixed-use projects.

Systems & Technical Skills

• Software: Expert level usage of Microsoft Excel (for tracking registers) and Adobe Acrobat Professional (for digital stamping and hyperlinking).
• Technical Literacy: Basic understanding of architectural & engineering revision workflows.

Soft Skills

• Precision: Elite attention to detail with zero tolerance for administrative or filing errors.
• Communication: Strong, authoritative verbal and written English communication skills.
• Agility: Ability to manage tight deadlines and handle high volumes of data in a fast-paced site environment.

Application Question(s):

• Experience on Construction Project

License/Certification:

• Dubai Driving Licence (Preferred)

Location:

• Dubai (Required)

Work Location: In person