DOCUMENT CONTROLLER – DUBAI, UAE

DOCUMENT CONTROLLER – DUBAI, UAE

Primary obligation: Responsible for managing and maintaining all project and organizational documentation in a structured and secure manner. This role ensures that documents are properly filed, easily accessible, and consistently updated, supporting smooth communication and compliance across departments. Ensure the accurate, timely, and secure handling, distribution, and archiving of documents, maintaining version control and compliance with organizational and project standards.

Reports directly to: QHSE Manager/Project Managers

Responsibilities include, but not limited to:

• Receive, review, and organize incoming documents and correspondence.
• Maintain document control systems and databases for easy retrieval.
• Ensure proper version control and track document revisions.
• Distribute documents to relevant stakeholders and departments.
• Archive and store documents according to company policies and regulatory requirements.
• Monitor deadlines and ensure timely submission of required documentation.
• Assist in preparing reports, logs, and registers related to document status.
• Coordinate with project teams to ensure documentation is complete and up to date.
• Ensure confidentiality and security of sensitive documents.
• Support audits and inspections by providing required documentation.

Qualification

• Bachelor Degree or certification in administration, records management, or a related field is a plus.
• 1–3 years of experience in document control or administrative roles.
• Proficiency in document management systems and Microsoft Office Suite.
• Strong organizational and time-management skills.
• Attention to detail and accuracy in record-keeping.
• Good communication skills and ability to work with cross-functional teams.
• Familiarity with IMS standards, construction management software platforms like Procore and project documentation practices is an advantage.

This is a Full Time Position in our Dubai, UAE Office – qualified candidates can submit their CV to adkscareersme@ADKStudios.com please include specifics as to your qualifications in line with the above description for full consideration.

To learn more about Adirondack Studios, please visit our website at www.adkstudios.com.