Document Controller - Finance

We are hiring Document Controller for Finance Department to join out team.

Key Responsibilities:

• Receive, classify, and systematically file all accounting and finance-related documents such as invoices, payment certificates, contracts, purchase orders, delivery notes, and bank statements.
• Maintain an organized and up-to-date document management system (manual or electronic) that allows easy retrieval of financial documents.
• Track the movement of critical accounting documents, ensuring that documents submitted for processing or approval are complete and correctly authorized.
• Coordinate with project teams, procurement, and vendors to ensure timely submission and collection of required financial documents.
• Verify the completeness and accuracy of financial documents before forwarding them to the accounts team for processing.
• Monitor document version control to ensure only the latest approved financial documents are used in accounting and reporting.
• Prepare and maintain audit packs with all required supporting documents for internal and external audits.
• Support the accounts team by retrieving financial documents promptly as requested for reporting, audits, or management reviews.
• Assist in maintaining compliance with company policies and UAE regulations regarding document retention and confidentiality.
• Collaborate with IT and ERP teams to ensure digital documents are correctly indexed and stored within the accounting systems.
• Report discrepancies or missing documentation to the Accounts Manager or Chief Accountant for resolution.

Qualifications and Experience:

• Bachelor’s degree in Commerce, Accounting, Business Administration, or related field.
• 2 or more years of experience as a Document Controller in the Accounts or Finance Department of a construction or contracting company.
• Strong experience with document control tools such as Aconex, Procore, Viewpoint, SharePoint, or similar.
• Proficient in MS Excel, MS Word.

Job Types: Full-time, Permanent

Application Question(s):

• Do you have Finance or Accounts Department Background ?
• What is your salary expectations ?