Document Controller / Procurement Assistant

We are seeking a meticulous and organized Document Controller / Procurement Assistant to support our project and procurement teams. The ideal candidate will ensure that all project documentation is properly managed, maintained, and accessible, while also assisting with procurement activities to support smooth project execution.

Key Responsibilities:

Document Control:

• Maintain and manage all project-related documents, including drawings, contracts, reports, correspondence, and permits.
• Ensure all documents are properly filed, labeled, and easily retrievable.
• Maintain a document control register and track document revisions and approvals.
• Coordinate the issuance and distribution of project documents to relevant stakeholders.
• Ensure compliance with company and client documentation standards.
• Assist in archiving and record management for completed projects.

Procurement Assistance:

• Assist in sourcing and procuring materials, equipment, and services required for projects.
• Maintain procurement records, supplier databases, and purchase orders.
• Coordinate with suppliers and vendors for quotations, delivery schedules, and payment follow-ups.
• Support the procurement team in preparing reports and monitoring inventory levels.
• Ensure compliance with company procurement policies and procedures.

Qualifications and Skills:

• Diploma or Bachelor’s degree in Business Administration, Supply Chain Management, or related field preferred.
• Proven experience in document control, procurement, or administrative support in a construction/contracting environment is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook) and document management software.
• Excellent organizational, communication, and multitasking skills.
• Attention to detail and ability to maintain confidentiality.
• Knowledge of procurement procedures and construction project documentation is a plus.

Personal Attributes:

• Proactive, reliable, and able to work independently.
• Team player with strong interpersonal skills.
• Able to prioritize tasks and meet deadlines in a fast-paced environment.

Benefits:

• Competitive salary
• Health insurance (if applicable)
• Opportunity to grow within the company

Job Types: Full-time, Permanent