Document & Governance Officer

📍 Location: Doha, Qatar

Job Overview

We are seeking a Document & Governance Officer to manage the organization’s documentation lifecycle and governance processes , ensuring information is structured, controlled, accessible, and compliant with policies and standards. This role supports transparency, audit readiness, and effective decision-making by maintaining document control, governance frameworks, and compliance tracking.

Key Responsibilities

Document Management & Control

• Establish and maintain document management policies and standards.
• Manage document lifecycle: creation, review, approval, version control, and archiving.
• Maintain centralized repositories for policies, procedures, and project documentation.
• Ensure document classification, access control, and retention compliance.
  
  

Governance Support

• Support governance frameworks, committees, and decision documentation.
• Maintain governance registers for policies, procedures, templates, and decisions.
• Track approvals, action items, and governance records.
• Ensure governance processes are consistently followed.
  
  

Compliance & Audit Readiness

• Ensure documentation complies with internal policies and regulatory requirements.
• Support internal and external audits with required records.
• Monitor compliance with documentation standards and processes.
  
  

Process Improvement

• Improve document management processes and templates.
• Promote knowledge management best practices.
• Support automation and digitalization of document workflows.
  
  

Stakeholder Coordination

• Coordinate with departments to ensure timely document updates.
• Provide guidance and training on documentation standards and tools.
  
  

Required Skills & Experience

• 5–8+ years in document control, governance, PMO, or knowledge management roles.
• Experience in regulated or project-driven environments.
• Strong document management, version control, and governance skills.
• Experience with audit preparation, compliance, and record keeping.
• Excellent organization, attention to detail, and communication skills.
  
  

Preferred Tools & Certifications

Tools: SharePoint, Confluence, OpenText (DMS), Jira, ServiceNow, MS Planner, Excel, PowerPoint, Microsoft Teams

Certifications: ISO 9001, Records Management, Knowledge Management (preferred)

Education

Bachelor’s degree in Business Administration, Information Management, or related field

Skills: compliance,records,management