Document Management Specialist

Document Management Specialist (DMS) manages an organization's documents, from creation to disposal, ensuring efficient storage, retrieval, security, and compliance with regulations by developing policies, maintaining systems (EDMS), organizing both digital/physical records, and training staff, requiring strong organizational skills and attention to detail, often with a bachelor's degree in a related field.

Key Responsibilities:

• Policy & Procedure Development: Create and implement rules for document lifecycle, control, access, and retention.
• System Management: Maintain Electronic Document Management Systems (EDMS), including setup, configuration, and upkeep.
• Organization & Control: Categorize, index, scan, and archive physical and digital documents.
• Security & Compliance: Ensure data security, backup, and adherence to internal policies and external regulations (e.g., data privacy).
• Support & Training: Assist users, facilitate document sharing, and train staff on DMS best practices.
• Lifecycle Management: Oversee the entire document lifecycle (creation, storage, retrieval, destruction).
• Continuous Improvement: Identify and implement ways to improve document processes and systems.

Key Qualifications:

• Education: Bachelor's degree in Information Management, Library Science, or a related field.
• Experience: Proven experience in records management, document control, or a similar role.
• Skills: Strong organization, accuracy, attention to detail, communication, and time management.
• Technical Knowledge: Familiarity with EDMS, data security, compliance standards, and Microsoft Office.

Essential Skills:

• Document Management Systems (DMS/EDMS)
• Records Management
• Data Security & Privacy
• Compliance (e.g., GDPR, HIPAA if applicable)
• Information Architecture/Taxonomy
• Project Management (for system implementation)
• Problem-Solving

Job Type: Full-time

Pay: Rs50,000.00 - Rs70,000.00 per month

Work Location: In person