Document Scanning Clerk

Job Overview
The Document Scanning Clerk is responsible for the accurate and timely conversion of paper records into digital format, ensuring all scanned documents are properly named, indexed, and stored in accordance with company protocols. This role supports the legal, HR, and administrative teams by maintaining organized, accessible, and confidential electronic records.

DUTIES AND RESPONSIBILITIES:

• Prepare physical documents for scanning.
• Operate scanning equipment and software to digitize a variety of legal, financial, and administrative records.
• Review scanned images for clarity and completeness; rescan as needed to ensure quality.
• Accurately name, index, and file digital documents in the firm’s document management system.
• Maintain confidentiality and security of sensitive information at all times.
• Perform routine maintenance on scanning equipment and report technical issues promptly.
• Assist with retrieval of electronic records and support staff requests for scanned documents.
• Track scanning progress and maintain logs or reports as required.
• Support general office administration as needed (filing, copying, light clerical work).

NECESSARY SKILLS AND QUALIFICATIONS:

• High school diploma or equivalent required; some college or office experience preferred.
• Familiarity with office equipment (scanners, copiers, computers) and basic troubleshooting.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Basic proficiency with Microsoft Office and file management systems.
• Ability to work independently and as part of a team.
• Reliable attendance and punctuality.

SCHEDULE & WORK ENVIRONMENT:

• On‑site, standard business hours; occasional flexibility based on office coverage needs.
• Dress and personal appearance should reflect professional standards as outlined in company guidance.

COMPENSATION & BENEFITS:

• Competitive hourly pay commensurate with experience.
• Hands‑on training with opportunities for growth.

Pay: $13.00 - $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person