EA to MD of Research

EA to the Managing Director of Research

Full-Time, Permanent (Remote - PT, USA)

Compensation: CA $100K - (Commensurate with Experience)

About the Group

Panterra is a global strategic advisory firm. Over the last 25 years, we have grown from boutique strategic communications and research firms into a leading international consultancy. We advise governments, embassies, corporations, and individuals on a wide range of complex policy and communications issues. Our work is typically at the nexus of the worlds of politics, business, and the media.

Our mission is to participate in – and positively impact – the great debates of our age, including (but not limited to) geopolitical crises, election campaigns, high-value litigation cases, international events, and public diplomacy initiatives. In all our work we are guided by our core values of honesty, integrity, ambition, and accountability. We are not just problem-solvers; we are pioneers who lead the way in finding unique, impactful solutions to the challenges faced by our clients.

About our Division – Panterra Research

Panterra Research, formerly ClearPath Strategies, provides research-driven strategy to leaders around the world. Our mission is to promote progressive forces who strive to make life better for more people. We help good people do great things, and we have fun doing it.

The work of Panterra Research principally involves conducting opinion research projects such as surveys, focus groups, and expert interviews, and providing our clients with actionable guidance based on that research. We have a long track record of implementing strategic public opinion research globally. Our client portfolio includes diverse technology clients from Silicon Valley, non-profit advocacy clients (focused on environmental sustainability, civil rights, and education, among others), and international political leaders in Europe, Africa, Latin America, and Asia.

The Opportunity

We are looking for an exceptional candidate to join Panterra, to provide key administrative, business and personal support to the Managing Director of Research. Candidates should have 2+ years experience supporting senior executives. Panterra is a fast-paced and reactive environment, with a team and clients spread across multiple time zones. We are looking for a reliable, resilient and ‘lead by example’ individual with a can-do, proactive attitude and excellent interpersonal skills.

Due to the requirements of this role, candidates must work on Pacific Time (PT) to align with the MD's schedule. We are a fully remote company with staff located across the United States. Candidates must reside in one of the following states: CA, CO, DC, IL, MI, MN, NC, NY, NJ, OR, VA, or WA.

Key Tasks:

Calendar, inbox, and travel management

• Travel management: The MD travels frequently. His travel can change very quickly. This requires an EA who is contactable out of hours including weekends, as needed, and confident to manage the demand of that.
• Extensive calendar management: The MD’s calendar changes constantly and quickly. A strategic approach to managing the MD’s time and attention to detail in Outlook calendar are paramount.
• Ensure any information needed prior to the meeting is collected, summarised, and communicated – i.e. email exchanges, bios or work with client teams on what the MD may need.
• Manage and prioritise MD’s inbox, flagging and highlighting anything that requires urgent attention.
• Daily updates of Timesheets.

Minute taking and drafting

• Proactively capture and distil key insights by taking accurate, real-time notes during executive calls, meetings, and strategy sessions.
• Confidently translate unstructured discussions into clarity, turning complex ideas into clear, well-structured communication that moves work forward.
• Seamlessly draft impactful correspondence — from client emails to team updates and executive memos — that reflect the executive’s voice and intent.
• Elevate the executive’s communications by ensuring every message is concise, compelling, and aligned with strategic priorities.
• Integrate seamlessly with AI-powered workflows, leveraging tools like ChatGPT projects to draft, organize, and enhance executive communications with speed and accuracy.

Personal and Family Support

• Organise personal appointments and events.
• File and keep record of charitable donations.
• Maintain a well-structured and accurate electronic file of all personal information and documents.

Other

• Manage and file all company expenses and credit card receipts in multiple currencies.
• Manage admin relating to MD’s clients such as client onboarding, client budgets and client contracts ensuring documents are completed in a timely manner and filed in the appropriate location on SharePoint.
• Maintain list of MD’s actions and those he has assigned to others following up to ensure completed by deadline and that the MD is kept updated on progress.
• Manage and update the MD’s contact list proactively monitoring engagement with key stakeholders, referrers and clients.
• Produce accurate & well formatted documents and reports consistent with our brand guidelines in Microsoft Word, Excel, PowerPoint, PDF formats and emails.
• Be available out of West Coast working hours when the MD is in a different time zone for last minute calendar changes and travel management.
• To act as an ambassador for the company at all times and ensure that all key stakeholder relationships are maintained.

What We Offer

Panterra offers a generous compensation package which includes competitive remuneration, and benefits including discretionary bonuses, 401k plan, medical, dental, vision, and unlimited paid time off each year. We operate remote working and are proud to offer enhanced parental leave.

Panterra has a friendly company culture with regular social events and a flexible working environment. Moreover, we give all our employees a high degree of autonomy and responsibility early on in their careers, accelerating their progression to the benefit of both the individual and the company. This is especially important because the pace of the work is often fast, in line with the critical issues and events we are involved in. We are a privately owned business, and our strength is in our people.

Our CSR Commitment

At Panterra, we pride ourselves on not only delivering exceptional strategic advice and services but on doing so with a deep sense of responsibility. We value giving back by striving to contribute to the betterment of society and a sustainable future. Our Corporate Social Responsibility (CSR) policy is a testament to our commitment to making a positive impact beyond business success. It is rooted in two main pillars: purpose-oriented projects and environmental responsibility. Panterra actively invests in the communities it serves through pro-bono projects which leverage the company’s skills and networks. In addition, Panterra is dedicated to reducing its environmental impact. By offsetting our carbon footprint and implementing sustainable practices such as reducing waste, conserving energy, and promoting eco-friendly transportation, we ensure that our operations are aligned with a greener future.

To Apply

To apply for this position, please submit your Resume and Cover Letter introducing yourself, and outlining your interest in this position. Please also highlight any relevant qualifications and/or experience, and why these make you suitable for the role.

Please note that due to the high volume of applications we receive, we may not be able to respond to all applicants.

We value diversity and aim for our workforce to be representative of all sections of society. Our recruitment process is competency based and no applicant will be discriminated against regardless of their race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran status, age, or any other characteristic protected by law.

Thank you for your interest in this opportunity.