Early Learning Center Administrative Assistant & Enrollment Coordinator

EMPLOYMENT OPPORTUNITY – EARLY LEARNING CENTER [ELC] ADMINISTRATIVE ASSISTANT AND ENROLLMENT COORDINATOR

About New Beginnings Family Academy

Opened in September 2002 offering grades K-3, New Beginnings Family Academy (“NBFA”) offers active and engaging learning experiences from Pre-K through 6th grade. NBFA is a tuition-free, public charter school proudly distinguished by:

• Social, emotional and academic learning steeped in child development best practices
• An emotionally responsive model that weaves trauma-informed practice into every classroom
• Parental involvement, in and outside of the classroom

NBFA’s ELC is located at 170 Garden Street, Bridgeport, CT. NBFA is an equal opportunity employer that values a diverse workplace. NBFA respects, values, and celebrates the unique attributes of all stakeholders: employees, students, families, and members of its’ Board of Directors.

Mission-Driven Culture:

NBFA employees thrive in a collaborative environment of thoughtful self-reflective professionals on a mission to change the life outcomes of Bridgeport youth by narrowing the nefarious achievement gap. Our mission is to provide students a meaningful, high-quality education through experience-based learning to develop essential social, emotional, and critical-thinking skills to give all children the foundation to achieve their potential.

Summary:

The ELC Administrative Assistant and Enrollment Coordinator must be committed to and advocate for NBFA’s mission to provide students a meaningful, high quality education through experience-based learning that helps develop essential social, emotional and critical-thinking skills. The Assistant is responsible for various support functions critical to the ongoing efficient operations of NBFA’s ELC.

Principal Accountabilities:

• Greet and assist visitors, families, students, and staff in a positive, professional, and welcoming manner.
• Perform general office management, clerical, and administrative duties to support daily school operations.
• Prepare, process, and distribute mailings, correspondence, forms, and other office communications.
• Maintain confidential student files and records in accordance with school policies and applicable privacy requirements.
• Support front office arrival and dismissal procedures, including documenting tardies, early dismissals, and related student attendance updates.

Scheduling and Administrative Support

• Provide administrative and clerical support to the CEO/Director and CFO, including scheduling meetings, managing calendars, preparing documents, serving as a scribe during meetings, and maintaining organized records.
• Serve as a professional point of contact for families, staff, Board members, community partners, and other stakeholders on behalf of the CEO/Director.
• Prepare, proofread, and distribute correspondence, reports, agendas, meeting materials, and other documents as assigned.
• Support the coordination of schoolwide events, meetings, professional development sessions, and special projects led by the CEO/Director.
• Maintain confidentiality when handling sensitive student, staff, family, and organizational information.
• Assist with tracking deadlines, follow-up items, and key administrative tasks to support the CE0/Director’s daily operations and organizational priorities.
• Organize and maintain electronic and physical files to ensure timely access to important documents and records.
• Support communication between the CEO/Director’s office and internal departments to promote efficient school operations.

Power School

• Input new staff
• Input new students
• Assign students to classes
• Remove students upon withdrawal

Materials and Purchasing

• Update, copy and distribute staff contact list
• Copy and distribute Staff Handbook
• Copy and distribute Student Handbook
• Create purchase orders for ELC leaders and staff

Enrollment

• Manage student lottery process
• Distribute enrollment materials throughout the community
• Serve as a welcoming first point of contact for prospective families by responding to inquiries, scheduling tours and information sessions, and clearly communicating next steps.
• Support families in completing applications and assembling required documentation (e.g., proof of age, residency, immunizations, and other program-specific requirements).
• Provide individualized follow-up to reduce “drop-off” between inquiry and enrollment and ensure families complete the process in a timely manner.
• Participate in regular check-ins with NBFA’s leadership to review metrics, troubleshoot barriers, and adjust strategies.
• Regularly update the Withdrawal list
• Schedule withdrawal meetings
• Manage student records
• Respond to records request from other schools

Board of Directors

• Ensure timely public notice and posting of Board and committee meetings, agendas, and related materials in accordance with applicable requirements.
• Communicate Board meeting schedules, updates, and pertinent information to members of the Board of Directors.
• Prepare, organize, and distribute Board of Directors meeting packets and supporting materials.
• Serve as corresponding secretary to the Board of Directors, including preparing communications, maintaining records, and supporting Board-related administrative needs.

Certification, Knowledge and Skills:

• Associate’s or Bachelor’s degree preferred, or equivalent relevant work experience.
• Prior school administrative experience preferred
• Be an excellent listener and quick thinker
• Have strong communication skills, both oral and written
• Possess a keen eye for details, the ability to multi-task and a can-do attitude
• Thrive in a fast-paced environment and work well collaboratively or independently
• Be a trustworthy individual who can maintain student/family confidentiality
• Be proficient in Microsoft Office suite and PowerSchool

Benefits:

• Friendly work environment
• Health coverage includes medical and dental (generous portion of premium paid by NBFA)
• Life, AD & D, Long-Term and Short-Term Disability Insurance
• NBFA offers a 403(b) Retirement Plan
• Professional Development Opportunities
• Ten (10)+ paid holidays
• Vacation / Sick Leave / Personal Time

Schedule:

Monday – Friday

7:15am – 3:15pm

Classification:

Non-certified, full-time, exempt

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan

License/Certification:

• CT Teaching Certification (Required)

Ability to Commute:

• Bridgeport, CT 06605 (Required)

Ability to Relocate:

• Bridgeport, CT 06605: Relocate before starting work (Required)

Work Location: In person