Employment and Payroll Coordinator

Position Summary

The Payroll, Employment & Accounting Coordinator is a multifunctional administrative professional responsible for supporting the organization’s financial operations, payroll processing, and human resources functions. This role ensures accurate financial recordkeeping, timely payroll administration, and effective HR coordination while maintaining confidentiality, compliance, and exceptional attention to detail.

Essential Duties and Responsibilities

Payroll Administration

• Process weekly payroll accurately and on schedule.
• Verify employee hours, overtime, PTO, and deductions.
• Maintain payroll records in compliance with federal and state regulations.
• Prepare payroll-related reports, including tax filings and wage summaries.
• Respond to employee payroll inquiries and resolve discrepancies.
• Coordinate with finance and HR to ensure proper classification of wages and benefits.

Employment & HR Operations

• Support recruitment and hiring processes including job postings, applicant tracking, interview coordination, and offer letters.
• Manage onboarding processes including employment documentation, I-9 verification, background checks, and orientation coordination.
• Process employee status changes including promotions, compensation adjustments, leaves of absence, and terminations.
• Ensure compliance with employment and labor laws including wage and hour regulations, FMLA, and other applicable requirements.
• Assist with development and maintenance of employment policies and procedures.
• Maintain accurate employee records within HRIS and personnel files.
• Support benefits enrollment and employee communications related to employment matters.
• Assist with audits related to payroll, benefits, and employment compliance.

Accounting Duties:

• Maintain and update general ledger entries, accounts payable, and accounts receivable records.
• Process invoices, expense reports, purchase orders, and vendor payments.
• Reconcile bank statements, credit card statements, and financial accounts.
• Assist with month-end and year-end closing procedures.
• Prepare financial reports, spreadsheets, and documentation for audits.
• Monitor budget expenditures and flag discrepancies or unusual activity.

Qualifications

• Experience in accounting, payroll, or human resources (combined experience preferred).
• Strong knowledge of bookkeeping principles and payroll regulations.
• Proficiency with accounting software, payroll systems, and Microsoft Office.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Strong communication and problem-solving abilities.

Core Competencies

• Accuracy and attention to detail
• Confidentiality and professionalism
• Time management and multitasking
• Analytical thinking
• Customer Service Orientation
• Compliance awareness

Work Environment

· Office-based position with standard business hours. Extended hours may be required during payroll processing periods, audits, or year-end activities.

· Frequent collaboration with department leaders and executive team members.

· Evenings, weekends, holidays, and seasonal peak periods may be required.

· Other duties as assigned.

· Reports to the Director of Finance and Human Resources.

Pay: From $55,000.00 per year

Work Location: In person