Employment and Recruiting Specialist

Description

Summary:

The position of the Employment and Recruiting Specialist is responsible for overseeing the full-cycle recruitment process and leading recruitment efforts across campus departments. This role also supports onboarding and contributes to the continuous improvement of recruitment strategies and processes.

Responsibilities:

This position serves as the primary point of contact for the organization’s recruiting needs. This includes building and maintaining candidate pipelines, screening candidate applications against the minimum qualifications, managing search processes, supporting search committees, and coordinating interviews and offers. The Employment and Recruiting Specialist will work closely with hiring managers to understand their needs, effectively communicate Casper College's mission and benefits to prospective employees, and ensure equitable and inclusive hiring practices.

Essential Duties

• Promote open positions and Casper College through diverse channels, including job boards, career fairs, online platforms, and organizational websites.
• Support hiring managers throughout the recruitment process by offering guidance on job searches, candidate evaluation, and interview best practices.
• Recommend and implement improvements to recruitment and onboarding processes to enhance efficiency and candidate experience.
• Serve as the primary administrator for the College’s workforce management system; generate and share key recruitment and onboarding metrics.
• Provide candidates with guidance on travel policies and coordinate travel arrangements and reimbursements related to interviews.
• Manage onboarding tasks for new hires, including assigning checklists, initiating background checks, motor vehicle reports, fitness-for-duty screenings, and required training.
• Maintain consistent communication with candidates during the hiring process, including extending offers, sending notifications, and sharing relevant updates.
• Ensure accurate recordkeeping for job openings and hiring activity.
• Uphold strict confidentiality in all aspects of recruitment and onboarding.

Qualifications

Minimum Qualifications:

• Bachelor’s Degree from an accredited institution

• Minimum of 2 years’ relevant work experience in human resources, recruiting, sales, or similar position providing a high level of customer service and effective communication

• Knowledge of employment laws and best practices

• Ability to use common training technology and office equipment, including Microsoft Office and Google Workspace

• Ability to learn related software applications, including applicant tracking software and learning management systems

• Proven ability to exercise good judgment and discretion

• Strong attention to detail and ability to juggle shifting priorities and manage time effectively

• Strong interpersonal and communication skills with a demonstrated ability to build relationships across diverse teams.

Desired Qualifications:

• Bachelor’s Degree from an accredited institution in a directly relevant field, such as Human Resources or Business Administration

• Experience working within a higher education or public sector organization

• Experience working with applicant tracking and onboarding systems such as NeoEd/NeoGov, Workday, or similar

• Experience providing training or instruction to a wide range of individuals

Supplemental Information

Typical work environment is an office setting requiring normal safety precautions. Short periods of time will be spent outdoors traveling between campus buildings in various weather conditions. Noise level is usually minimal. Work is usually performed during the normal workday however, early morning; late evening and weekend work may be required during periods of critical attendance to meet the peak periods related to position responsibilities. Occasional travel may be required.

Physical Demands:

Employee is regularly required to sit for long periods of time, speak, hear, use hands and fingers to handle materials and use computers, feel, and reach with hands and arms. Occasionally, employee may walk, stand, climb stairs, or kneel for brief periods of time. Occasional lifting of up to 10 pounds may be required. Rare lifting of up to 25 pounds may be required (office supplies, books, paper boxes, etc.). Visual requirements require near and far acuity, depth perception and ability to focus.

• Completed Casper College online application, with contact information for three professional references
• Resume
• Cover Letter
• Copies of unofficial transcripts recommended at time of application but required prior to on-campus interview

• Employment contingent upon successful background check
• Official transcripts required upon hire

Remote Work Eligibility:

Unless otherwise noted, all positions provide vital support to Casper College and require the successful candidate be available to work on location at the Casper College campus.