Engineering Documentation Specialist

POSITION SUMMARY

The Engineering Documentation Specialist is responsible for creating, organizing, and maintaining internal engineering documentation that supports product development, configuration, and lifecycle management. This role ensures that engineering teams have clear, consistent, and up‑to‑date information to support design work, configuration decisions, manufacturing readiness, and engineering change management. This position focuses exclusively on internal documentation—no marketing or customer‑facing writing. The ideal candidate has strong writing and organizational skills, an interest in technical products, and the ability to work closely with engineers, CAD designers, and project teams.

ESSENTIAL FUNCTIONS:

• Take direction from engineers to create and maintain searchable internal engineering documentation including:

• Internal process workflows, checklists, and procedures

• Engineering workflows

• Standard operating procedures (SOPs)

• Design and product architecture standards

• Design specifications and intent

• Training materials

• Root cause analysis and lessons learned

• Ensure all documentation adheres to organizational standards for clarity, structure, formatting, and terminology

• Produce high-quality visuals such as diagrams, flowcharts, and screenshots to enhance comprehension

• Maintain documentation within version control systems

• Ensure documentation remains updated through product and process lifecycle changes

• Contribute to or develop documentation templates, style guides, and best practices

Non-negotiable Workplace Requirements:

• Each employee shall actively engage in and fully support a work environment that stresses Safety, Responsiveness, Reliability, and Efficiency WITHOUT EXCEPTION.

• Support an ethics-based business culture and fully comply with company policies & procedures.

• Foster a positive work environment promoting teamwork and open and clear communication, within the department, internal to the company, and with suppliers, vendors and customers.

POSITION QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competency Statement(s)

• Oral Communication: Speaks clearly and persuasively; listens and gets clarification; responds well to questions.

• Written Communication: Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information

• Planning/Organizing: Independently prioritizes and plans work activities; uses time efficiently

• Quality: Demonstrates accuracy and thoroughness; monitors own work to ensure quality

• Quantity: Meets productivity standards; completes work in a timely manner; strives to increase productivity

• Safety and Security: Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly

• Adaptability: Adapts to changes in the work environment; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events

• Attendance/Punctuality: Consistently at work and on time; ensures work responsibilities are covered when absent

• Dependability: Follows instructions; responds to management direction; takes responsibility for own actions; completes tasks on time or notifies appropriate person with an alternate plan

Education and/or Experience
Requires 2+ years of experience in an engineering organization with background in technical communication writing instructions, documentation, and process guides.

Computer Skills

Proficient in Microsoft products including Word, Excel, PowerPoint, and SharePoint. Microsoft D365 and Visio experience is a plus.

Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Strong written communication, editing, and proofreading skills.

Other Skills and Abilities

Interest in technical concepts and systems, manufacturing, engineering processes, and/or custom product development. Ability to learn and understand mechanical, electrical, or systemlevel technical concepts.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Abilities Lift /Carry

Stand O (Occasionally) 10 lbs. or less O (Occasionally)

Walk O (Occasionally) 11-20 lbs. O (Occasionally)

Sit F (Frequently) 21-50 lbs. O (Occasionally)

Handling / Fingering F (Frequently) 51-100 lbs. O (Occasionally)

Reach Outward O (Occasionally) Over 100 lbs. N (Not Applicable)

Reach Above Shoulder O (Occasionally)

Climb O (Occasionally)

Crawl O (Occasionally)

Squat or Kneel O (Occasionally)

Bend O (Occasionally)

Push / Pull

12 lbs. or less O (Occasionally)

13-25 lbs. O (Occasionally)

26-40 lbs. O (Occasionally)

41-100 lbs. O (Occasionally)

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Other Physical Requirements

• Vision (Near, Distance, Color, Peripheral, Depth Perception)

• Ability to wear Personal Protective Equipment (PPE): eye protection, hearing protection, gloves and all other PPE gear.

WORK ENVIRONMENT

The employee is occasionally exposed to moving mechanical parts. The noise level in the work environment may occasionally be moderate to loud.