Enrollment Services Associate

JOB
The Enrollment Services Associate is responsible for providing excellent customer service with a student centered, equity mindset to all Clover Park Technical College students, faculty, staff and visitors. The successful candidate supports the College’s mission of Educating Tomorrow’s Workforce by enrolling students in college programs, assisting students modify their class schedules, reviewing their transcripts and other placement measures for entrance requirements, and answering inquiries via telephone, email, in person, and other approved communication/service channels following CPTC’s policies and procedures as they relate to Enrollment Services.This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.Clover Park Technical College celebrates the many individuals that make up our community and embraces the opportunity to learn from both our differences and similarities. CPTC values equity and respect. We seek to create an environment of innovation and excellence and focuses on student success, lifelong learning, and social responsibility.This position is represented by the Clover Park Federation of Classified Employees, Local 4789.

EXAMPLE OF DUTIES
Duty: Perform admissions, enrollment, transcript, verifications, and department processes.Tasks include: Process admission applications to include fraudulent reviews and research.Process enrollment transactions.Process transcript requests.Process enrollment and degree verifications.Assist with quarterly registration processes.Answer inquiries in various modalities regarding admission, registration, and other department and college services and processes.Perform basic functions of credentials/awarding requirements and processes, i.e., review and setting placement scores using multiple measures, assist in printing/mailing of awards, etc.Enter student data into college student management system (PeopleSoft) and review transactions for accuracy.Troubleshoot transactional processing errors in the student management system (PeopfleSoft), i.e., unable to register, account holds, etc.Provide excellent customer service following CPTC C.A.R.E.S./Student Experience to all stakeholders.Duty: Provide information to support student college needs and services.Tasks include: Learn and maintain a working knowledge of college and website services, resources, and tools to assist students, i.e., how to obtain required forms, tutoring services, funding options offered at CPTC, emergency grants, childcare, transportation, explaining processes and procedures, etc.Learn and maintain a working knowledge of CPTC programs, program entry requirements, course requisites, and program maps/education plans.Maintain knowledge of FERPA (Family Education Rights & Privacy Act).Maintain knowledge of college policies, and federal/state rules and laws related to department services.Provide basic information regarding residency, tuition waivers, general petition, and other department review and determination processes. Duty: Systems audits and ctcLink (PeopleSoft) requirements.Tasks include: Perform regular daily system audits related to student admission and enrollment.Participate in training and continuous learning to remain up to date with PeopleSoft functionality, to include ways to improve current processes and procedures as related to department services.Assist in regular system data clean-ups and corrections. Duty: Assist in department and/or divisional engagement/retention efforts and other activities/projects.Tasks include: Participate and assist in admissions and registration events, i.e., open lab registration, group registration, training, etc.Participate and assist in department information sessions, events, Q&A’s, etc.Participate and assist in the development and implementation of engagement, retention/completion efforts, and EDI initiatives.Participate and assist in the development and implementation of departmental and divisional goals, activities, and projects. Duty: Professional Development and Department NeedsTasks include: Participate in training as scheduled.Participate in EDI professional developmentAttend conferences as funding allows and as requested by supervisor.Serve on campus committees as assigned.Duty: Other Duties as assignedTasks include: Filing of student records.Actively contribute to the college’s strategic plan, the enrollment management plan, and the EDI strategic plan.Assist in the quarterly drop for non-payment process as needed.Archive student records as needed.

SUPPLEMENTAL INFORMATION
Experience working in a college office environment, preferably in Student Services.Experience with Washington State Community and Technical College and Student Management System or PeopleSoft.Application InstructionsComplete applicationAttach your CTC certifications and/or industry-recognized credentialsUpload a resume and cover letter describing your skills and experienceComplete Supplemental QuestionsAll offers of employment at Clover Park Technical College are contingent upon successful completion of background checks, including criminal history. Information obtained from the background checks will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the specific position.Should you have any difficulties uploading your documents, don't hesitate to contact NeoGov Technical Support at 1-855-524-5627, Mon-Fri 6:00 AM to 6:00 PM Pacific TimeSupplemental InformationAt this time, Clover Park Technical College is not sponsoring H1-B Visas.Land Acknowledgement Statement We acknowledge that we are on the traditional land of the Puget Sound Salish peoples belonging to the Puyallup, Steilacoom, Nisqually, and Squaxin Island tribes and bands, and we honor and thank the traditional caretakers of this land. We value the tribes in our community, and the impact that they continue to make on our college to this day. For more information about CPTC's commitment to indigenous tribes, please visithttp://www.cptc.edu/diversityWhy Work at Clover Park Technical College?At Clover Park Technical College, we are proud to be part of Washington State's Community and Technical College system, supported by the State Board for Community and Technical Colleges (SBCTC). Our institution is dedicated to building strong individuals, families, and communities by providing accessible, high-quality education and training.Working here means being part of a team that empowers students to develop their skills and talents, preparing them to become engaged global citizens. Our faculty and staff create a dynamic learning environment where students feel supported and motivated to succeed. As an employee, you’ll have opportunities to participate in college events, clubs, and committees that foster engagement and connection. Guest speakers and professional development opportunities further enrich the experience, ensuring that both students and staff continue to grow and thrive.Our HistoryClover Park Technical College is located in Lakewood, Washington. Our college has a rich history of professional and technical education dating back to the 1940s, when Clover Park School District established a War Production program, training civilians as auto mechanics, aircraft-service mechanics, ship-fitters, welders, and blueprint readers. Now, CPTC offers more than forty programs in Aerospace, Advanced Manufacturing, Health Sciences, Human Services, Business, Hospitality, Science Technology, Engineering, Transportation and Trades.CPTC has two campuses: Our main campus is located in Lakewood, WA, and our South Hill Campus is located in Puyallup, WA.Learn more about Clover Park Technical College by visitingAbout CPTC. Jeanne Clery Statement Notice of Availability of Annual Security Report: Clover Park Technical College's Annual Security Report is available online athttp://www.cptc.edu/risk/safety/security. Equal Opportunity EmployerClover Park Technical College is an equal opportunity employer and committed to principles of diversity. We consider applicants for all positions without regard to race, color, creed, religion, age, marital status, national origin, sex, sexual orientation, disability, genetic information or status as a disabled veteran or Vietnam-era veteran.Non-Discrimination StatementClover Park Technical College does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.For inquiries, please contact: Title IX Coordinator: James Neblett, Associate Vice President for Human Resources & Culture 253-589-5533 |james.neblett@cptc.eduSection 504/Disability Coordinator: Sarah Addington, Manager of Student Disability Services 253-589-5755 | sarah.addington@cptc.edu