Entry-Level Administrative Assistant / Project Engineer (Construction)

Job Title: Entry-Level Administrative Assistant / Project Engineer (Construction)
Company: N G Builders
Location: Santa Rosa, CA
Job Type: Full-Time
Experience Level: Entry-Level

About N G Builders

N G Builders is a growing construction company based in Santa Rosa, California, focused on delivering high-quality projects through strong project management, organization, and teamwork. We are looking for a motivated Entry-Level Administrative Assistant / Project Engineer (PE) to support our office operations and project management team. This position is ideal for someone looking to start a long-term career in the construction industry.

Position Overview

The Administrative Assistant / Project Engineer will provide both administrative support and project coordination for our construction projects. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with project managers, subcontractors, vendors, and clients.

ResponsibilitiesAdministrative Duties

• Manage incoming calls, emails, and office correspondence
• Organize and maintain project files, contracts, and documentation
• Assist with scheduling meetings, site visits, and project deadlines
• Maintain and update project tracking logs and spreadsheets
• Prepare and distribute meeting minutes and reports
• Support the team with data entry, document control, and filing systems
• Assist with vendor and subcontractor onboarding paperwork
• Coordinate office supplies and administrative needs
• Assist with preparing proposals, bid packages, and estimates
• Maintain insurance certificates and compliance documentation
• Support accounting with invoice tracking, billing paperwork, and subcontractor payment documentation

Project Engineer Duties

• Assist Project Managers with day-to-day project coordination
• Help manage and track RFIs (Requests for Information)
• Assist with submittals and shop drawings review and tracking
• Maintain project logs, schedules, and construction documentation
• Coordinate communication between subcontractors, vendors, and project managers
• Track project progress and assist with scheduling updates
• Assist with change orders and contract documentation
• Support preparation of bid packages and subcontract agreements
• Help maintain project budgets and cost tracking spreadsheets
• Assist with permit applications and inspections coordination
• Organize and distribute construction drawings and revisions
• Assist with closeout documents including warranties, manuals, and as-built drawings

Qualifications

• Associate’s or Bachelor’s degree in Construction Management, Business Administration, Engineering, or related field (preferred but not required)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to learn construction software such as Procore, Bluebeam, or similar tools
• Detail-oriented with strong problem-solving skills
• Ability to work in a fast-paced environment and meet deadlines

Preferred (Not Required)

• Internship or experience in construction or office administration
• Familiarity with construction documents, plans, and specifications
• Experience with project management or construction software

Compensation & Benefits

• Competitive hourly pay based on experience
• Opportunities for career growth within the company
• Hands-on training in construction project management
• Supportive team environment

How to Apply

Please submit your resume and a brief introduction outlining your interest in the position.

Location: Santa Rosa, CA
Company: N G Builders

N G Builders is an equal opportunity employer.

Pay: $20.00 - $25.00 per hour

Work Location: In person