Entry Level Admin/Operations

Job Summary

We are seeking an organized and detail-oriented individual to join our team. The ideal candidate will support daily accounts payable functions while assisting with general administrative tasks to keep office operations running smoothly.

Responsibilities

- Perform basic clerical tasks such as filing, data entry, sending emails, creating orders/invoices/POs, and proofreading documents

- Process vendor invoices accurately and in a timely manner

- Match invoices to purchase orders/packing slips

- Prepare and process check runs and electronic payments

- Maintain organized AP files and documentation

- Ensure proper documentation is received for all new hires

- Inputting data for processing weekly payroll for employees/subcontractors

- Creating purchase orders for internal inventory transfers

- Assist with vendor inquiries and resolve discrepancies

- Assist with audits as needed

- Support month-end AP closing procedures

- Completing annual business license renewals

- Provide executive support across multiple stores

- Handle sensitive information in a confidential manner

Requirements
- Proven experience as an Office Administrator, Front Desk Receptionist, or similar Clerical role
- Proficient in computer literacy, including Google Suite and other office software

- Strong attention to detail and accuracy
- Excellent time management skills and the ability to prioritize tasks
- High school diploma required

- A respectful and kind demeanor

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Work Location: In person