Escrow Assistant

About Cottonwood Title

Established in 2000, Cottonwood Title Insurance Agency is Utah's largest independent title insurance company. With approximately 125 employees across eight offices - including Murray (headquarters), Midvale, Lehi, Orem, St. George, Layton, Salt Lake, and Salt Lake City - we serve a diverse client base of realtors, builders, lenders, commercial developers, and investors. We've built our reputation on deep expertise, consistent accuracy, and a best-in-class customer experience. Our team is collaborative, professional, and committed to making every real estate transaction as seamless as possible.

The Opportunity

We're looking for a detail-oriented Escrow Assistant to join our Salt Lake City team at our Parley's Way office. This is a great role for someone with 1–3 years of experience in the title or escrow industry who's ready to sharpen their skills alongside experienced escrow officers and grow within a stable, well-established company. You'll be a key contributor to real estate transactions from opening to closing - keeping things accurate, on time, and running smoothly.

What You'll Do

• Support escrow officers in preparing, managing, and closing real estate transactions from start to finish
• Prepare and review closing documents, settlement statements (HUD/ALTA), and related correspondence
• Balance transactions with lenders and other title companies to ensure accuracy prior to closing
• Clear title by reviewing title commitments and coordinating the resolution of title issues
• Disburse and receive funds accurately, verifying all figures and documentation before release
• Communicate professionally with buyers, sellers, realtors, lenders, and other transaction parties via phone and email
• Maintain organized, up-to-date transaction files in SoftPro throughout the closing process
• Assist with post-closing tasks, including document recording and file reconciliation

What We're Looking For

• 1–3 years of experience in title, escrow, or a closely related real estate field
• Hands-on experience with SoftPro (strongly preferred)
• Working knowledge of escrow processes, including settlement statement preparation and funds disbursement
• Strong attention to detail with the ability to catch and correct discrepancies before they become problems
• Clear, professional communication skills - both written and verbal - for client and partner interactions
• Ability to manage multiple open files simultaneously in a fast-paced, deadline-driven environment
• A team-oriented mindset and willingness to support colleagues across the office
• Utah title insurance license or willingness to obtain one (we'll support you through the process)

Benefits & Perks

• Medical, dental, and vision insurance
• 401(k) retirement plan
• Life insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Paid time off
• Production bonuses tied to team performance
• Opportunities for growth within Utah's largest independent title company

Why Join Cottonwood Title?

Our people stay with us. The average tenure on our escrow teams reflects a culture where employees feel supported, valued, and set up to succeed. We invest in training, provide strong systems and processes, and give you the tools to do your job well. You'll work with experienced professionals who take pride in what they do - and who want the people around them to thrive.

How to Apply

Ready to take the next step in your title career? Apply today and include your resume along with a brief note about your escrow or title experience. We review applications on a rolling basis and look forward to connecting with you.