Estimating Coordinator

Overview
We are seeking a highly organized and detail-oriented Estimating Coordinator to join our dynamic team. In this vital role, you will be responsible for preparing accurate project estimates, managing documentation, and supporting the estimating process from start to finish. Your proactive approach and strong organizational skills will ensure seamless communication between teams, clients, and suppliers, helping us deliver exceptional results on every project. This position offers an exciting opportunity to contribute to a fast-paced environment where precision and efficiency are paramount.

Responsibilities

• Collaborate with project teams to gather necessary data and specifications for accurate cost estimation.
• Prepare detailed estimates using ERP (Enterprise Resource Planning) systems and other estimating software.
• Manage and maintain document management systems, including filing, records management, and version control to ensure all estimating documents are organized and accessible.
• Review technical documents for accuracy, proofread estimates, and ensure compliance with quality management standards such as ISO 9001 and ISO 13485.
• Support the development of proposals by compiling data, preparing reports, and ensuring all documentation meets client requirements.
• Assist in data entry tasks related to project costs, supplier quotes, and historical data to facilitate accurate forecasting.
• Maintain effective communication with internal teams and external vendors through SharePoint and other collaborative platforms to streamline workflows.

Experience

• Proven experience in administrative roles within a technical or manufacturing environment, preferably involving document management systems or ERP systems.
• Strong organizational skills with the ability to manage multiple tasks efficiently while maintaining attention to detail.
• Familiarity with quality management standards such as ISO 9001 and ISO 13485 is highly desirable.
• Experience in data management, proofreading, and technical writing will enhance your effectiveness in this role.
• Prior experience in an estimating or project support role is advantageous but not mandatory; a proactive attitude towards learning is essential.
• Demonstrated ability to handle confidential information with discretion and professionalism. Join us as an Estimating Coordinator and be part of a team committed to precision, quality, and continuous improvement! Your expertise will help drive successful project outcomes while supporting our mission of delivering excellence through meticulous planning and documentation management.

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k) matching
• AD&D insurance
• Dental insurance
• Employee assistance program
• Health insurance
• Vision insurance

Application Question(s):

• Have you ever worked with plans, specifications, or construction drawings? If so, in what capacity?
• What systems or software have you used to track projects, bids, or opportunities (e.g., CRM, ERP like Acumatica)?
• Can you briefly describe your experience with construction, HVAC, or estimating support?

Work Location: In person