Estimating Coordinator (Administrative Assistant)

About Us

Texas Critical Systems (TCS Mechanical) is a mechanical and plumbing contractor established in 2017. We specialize in technical piping and HVAC systems for advanced manufacturing clients including Samsung Semiconductor and the University of Texas.

We are hiring a Estimating Coordinator to support our Estimating department:

Tasks / Responsibilities

• Create new bid folders with all relevant information for new jobs being pursued.
• Create a custom bid solicitation sheet where we list what we are soliciting for and when we need a quote by.
• Solicit vendors and subcontractors for new jobs.
• Track / log which vendors / sales representatives we solicit and when we solicit them.
• Update vendors and subcontractors via email of all addenda or changes to a current bid project.
• Document when each vendor and sub-contractor has been sent a solicitation or addenda.
• Take weekly estimating meeting minutes.
• Keep estimating board updated with projects bid dates and times.
• Conform documents if necessary whenever an addendum is released.
• Support bid preparation and proposal submission for clients.
• Create / update excel estimating bid tracking spreadsheet with bid dates, customer, pricing, win/loss, total dollar value bid to date. Etc.
• Order supplies for estimators
• Schedule / book meetings, flights, hotels, trainings, etc.
• Expand / update vendor and sub-contractor contact list.
• Ensure we have the correct insurance coverage for jobs we’re bidding.
• Update labor rates for all trades and store in shared folder.
• Assist in event planning/coordinating for TCS related activities

Requirements

• Basic understanding of construction
• Strong communication skills
• Strong organizational skills
• Ability to manage multiple tasks simultaneously
• Ability to meet critical deadlines
• Team player with a collaborative mindset
• Ability to read plans, drawings, and specifications
• Proficient in / basic knowledge of Microsoft word, Microsoft excel, Bluebeam Revu, Outlook
• Other duties as assigned
• Adaptable to new software and tools
• Professional and dependable work ethic
• High school or GED Equivalent
• Ability to climb ladders, stoop, kneel, twist, bend, and lift 20 pounds
• Must be able to pass extensive background check and drug test
• Compensation will be commensurate with experience.
• This is a full time position based in Bastrop, Texas with travel to jobsite locations as required
• Must be authorized to work in the United States without sponsorship.

Job Type: Full-time

Pay: $50,000.00 - $52,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person