ESTIMATING COORDINATOR (Commercial General Contractor)

Pacific Construction is a commercial general contractor providing a full range of preconstruction and construction services to clients across a diverse range of markets sectors, including industrial, office, retail, healthcare, education, food service, automotive, life sciences, and more. Our work ranges from simple tenant improvements and ground-up building shells with associated site work, to highly complex adaptive reuse projects. Headquartered in Stockton, California and with offices in Los Angeles and Phoenix, the company is licensed and performs work in California, Arizona, Nevada, Washington and Hawaii.

We are adding an Estimating Coordinator to our team, located in our company headquarters. The individual we seek is a hard-working, dedicated, and self-motivated professional who is looking to join a dynamic general contractor focused on private commercial construction. As a member of the Estimating team, the individual will assist with budgeting and bidding tenant improvement and ground up projects across a range of market sectors.

Category: Office

Title: Estimating Coordinator

Status: Full-Time, Days, Hourly, Non-exempt

Hours: 8:00 AM – 5:00 PM (Extended hours as needed and approved)

Location: Stockton, CA 95206 (Non-remote)

About the Role

At Pacific Construction, the Estimating Coordinator plays a key role in supporting the estimating and preconstruction process from opportunity tracking through bid submission. This position combines construction administration, project coordination, and estimating support in a fast-paced environment with multiple deadlines and priorities.

The ideal candidate is proactive, organized, detail-oriented, and eager to learn. They are comfortable managing competing priorities; communicating with subcontractors and vendors on the phone, in person and via email; and supporting the estimating team throughout the bid process. While this is a junior-level position, we are looking for someone who demonstrates the same qualities that contribute to successful estimators, including critical thinking, accountability, adaptability, and strong communication skills.

Primary Responsibilities

• Coordinating subcontractor and supplier bid invitations, solicit pricing, and monitor bid participation. This involves communicating with subcontractors (on the phone, via email and various web-based platforms) to secure their commitment to providing bids and answering basic questions they have regarding scopes of work. NOTE: If you are uncomfortable making phone calls, prefer to only use email, this is not the job for you!
• Tracking bid opportunities, deadlines, addenda, prequalification requirements, and other estimating deliverables.
• Setting up and maintaining bid opportunities, project information, and estimating documentation within estimating platforms.
• Maintaining bid calendars and supporting the timely completion of bid and preconstruction milestones.
• Coordinating and assisting with job site visits and taking notes at these meetings for the entire team.
• Researching and identifying new subcontractors and suppliers to strengthen bid coverage.
• Reading or learning to read plans and specifications to understand project requirements and scopes.
• Assisting estimators with quantity takeoffs, data entry, and cost information gathering.
• Preparing bid comparison sheets, proposal support documents, and other estimating reports.
• Coordinating meetings and assisting with proposal preparation, document collection, and bid submissions.
• Coordinating bid submission documentation.
• Organizing and maintaining plans, specifications, proposals, bid documents, project files, and estimating records.
• Maintaining historical cost data and estimating databases.
• Supporting project handoff activities between the Estimating and Operations teams following project award, including uploading awarded bid information and subcontractor documentation into project management systems.
• Supporting process improvements and administrative functions within the estimating department.
• Assisting with document execution when applicable.
• Additional job-related duties as requested by management

Requirements

A combination of education, experience, and drive that provides the required knowledge, skills, and abilities to successfully perform the required duties outlined above and the Professional Skills and Personal Attributes listed below.

Professional Skills

• Experience working for a general contractor, subcontractor, engineering firm, or construction-related business preferred.
• 1-2+ years of experience in construction administration, project coordination, estimating support, or a related field preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, especially Excel, Word and Project.
• Experience using Bluebeam, Building Connected, Procore, or similar software applications.
• Interest in and ability to learn construction terminology, drawings, specifications, and estimating processes.
• Experience with estimating, project management, or bid management software is a plus.

Personal Attributes

• Be a good person – be respectful, professional and nice
• Honest and reliable
• Highly responsible and responsive
• Detail-oriented and highly organized
• Curious with a desire to continue to learn, especially about construction!
• Dedicated and self-motivated
• Strong written and verbal communication skills
• Takes initiative and proactively seeks solutions
• Maintains a strong sense of urgency and accountability.
• Thinks critically and works through challenges independently, but not afraid to ask for help or say when they don’t understand something.
• Remains calm, professional, and composed under pressure.
• Communicates professionally and builds positive relationships with subcontractors, vendors, and team members.
• Adapts quickly when priorities change.
• Demonstrates a strong work ethic and willingness to go the extra mile when needed.
• Enjoys collaborating with a team and supporting shared goals.
• Prioritize effectively, adhere to deadlines, and seek additional duties when assignments are completed
• Maintains a clean, orderly, and safe work environment

Education

• High school diploma or GED equivalent and/or technical school. Associate or bachelor’s degree preferred.

Compensation & Benefits

Pacific Construction offers competitive wages with the following benefits package.

• Hourly wage: $27/hour - $32/hour (The actual hourly wage offered will depend on a wide range of factors, including but not limited to relevant education, training, skills, and experience.)
• IRA retirement account w/Employer matching up to 3%
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Basic Life & AD&D @ $10K- Employer paid
• Life Insurance
• Supplemental Insurances (4)
• Vacation/Sick Time
• Mileage Reimbursement – current standard IRS rate
• Educational Opportunities

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The construction industry can be demanding and stressful, but Pacific Construction consists of fun, hardworking people that create a supportive, team-oriented work environment. As a general contractor focused on quality and customer service, we have amassed a large, loyal client base. Always looking to expand and innovate, we can provide career opportunities for you to learn and grow. With dedicated employees, great clients, and reliable sub-contractors, Pacific Construction is well positioned for the future.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

Pacific Construction is an Equal Opportunity Employer (EOE) that strongly values diversity and is committed to equal opportunity and non-discrimination in all its policies and practices, including the area of employment. Accordingly, Pacific Construction does not discriminate against any person based on race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Pacific Construction does not accept unsolicited resumes from third-party recruiters or agencies. Any applicant profiles or resumes submitted by recruiters will be treated as a direct application, and no placement fees will be paid under any circumstances.