Event Administrative Assistant

Join the Thirteenth Floor Team

What You'll Do

• Manage incoming emails, calendar scheduling, and day-to-day administrative tasks for Dark Harbor leadership
• Draft, proofread, and route correspondence with professionalism and accuracy
• Maintain organized digital and physical filing systems for event documentation, contracts, and records

• Communicate with staff and vendors to coordinate deliveries, confirm timelines, and track outstanding invoices and payments
• Track and reconcile event-related expenses, flagging discrepancies and ensuring timely submission to the corporate accounting team
• Serve as the on-site liaison between Dark Harbor operations and corporate finance, keeping both sides aligned and informed

• Provide responsive daytime support to Dark Harbor leadership across all phases of the event season—pre-opening, run of show, and strike
• Assist with select evening events including media night and special show nights, providing on-site administrative and logistics support as needed
• Anticipate leadership needs and proactively resolve scheduling conflicts, supply gaps, or communication breakdowns before they escalate

What You Bring

• 2+ years of administrative or office support experience—event, entertainment, or hospitality industry experience strongly preferred
• Strong written and verbal communication skills with a polished, professional presence
• Exceptionally organized and detail-oriented with the ability to manage multiple priorities simultaneously without dropping the ball
• Proficiency in Google Workspace; familiarity with accounting or expense tracking platforms is a bonus
• A flexible, solutions-first attitude and genuine willingness to roll up your sleeves when the season demands it
• Must be 18 years of age or older

Compensation & Employment Details

Equal Opportunity Employer