Event and Marketing Coordinator

Job Title: Event & Marketing Coordinator

Reports To: Director of Advancement

Work Hours: Monday through Friday, full-time 40 hours. Additional hours as required.

FLSA Status: Exempt

Dates Updated: 11/30/2025

SUMMARY:

Under the direction of the Director of Advancement, the Events and Marketing Coordinator is responsible for coordinating three signature fundraising events benefiting the West Side Catholic Center (WSCC): Pancake Run, Sips & Swigs, and the Warm Hearts Winter Nights Benefit, and growing “mini” events throughout the year. In addition to event planning, is responsible for the development and implementation of the marketing and public relations plans for the WSCC. Performs other duties of a similar nature as may be required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Forms collaborative relationships with media and businesses to develop partnerships to enhance WSCC’s market position in the social/non-profit community space.

· Partnering with the Director of Advancement, plans, implements, and oversees the execution of WSCC special events.

· Develops and maintains event and donor database activity – Raisers Edge.

· Works with volunteer committees and coordinates meetings and correspondence within a scope of responsibility.

· Coordinates event/project logistics: publicity, including public relations, collateral material design, production and distribution, and communication strategies.

· Cultivates and expands sponsorship development and fulfillment to raise revenue.

· Coordinates logistics of event ticket sales, donations, and sponsorship.

· Writes, submits, and follows-up to ensure placement of press releases and stories to establish contacts with local media.

· Broadens social networking to benefit the Center. Works with television, radio, print, and internet stakeholders to increase the Center's value.

· Performs other duties of a similar nature as may be required.

QUALIFICATIONS:

· Bachelor’s degree

· Minimum of three (3) years of related work or volunteer experience in event planning and marketing.

· Evidence of successful events, sponsorship, marketing, public relations, and relationship programs is required.

SKILLS AND KNOWLEDGE:

· Strong verbal and written communication skills and the ability to communicate specifically with an audience from diverse racial, ethnic, and socioeconomic backgrounds.

• Ability to consistently exercise discretion and independent judgment

· Able to work independently and monitor own performance objectives.

· Demonstrated knowledge of all social media platforms.

Added Value:

· Ability to film and edit video content for social media

· Demonstrated knowledge of graphic art and/or use of graphic online platforms, i.e. Canva and Adobe

· Previous work in Raisers Edge

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

It is the policy of West Side Catholic Center to provide reasonable accommodations to qualified individuals with a disability who are either applicants for employment or are current employees.

Should you require any assistance or reasonable accommodation to complete this application or participate in interviews, please make a note on the application or notify the interviewer.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

To understand responses to traumatic life events, the concept of a trauma informed environment, vicarious trauma and the need for self-care.

We are committed to promoting Diversity, Inclusion, and Equitythroughout our organization and culture. We strive to understand and appreciate the individuality of every employee and create a better place to work for all. We nurture a culture where everyone positively acknowledges equity through action and is aware, understanding, and appreciative of diversity.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

West Side Catholic Center is pleased to be an Equal Opportunity Employer (EOE).

Pay: From $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person