Event and Marketing Coordinator

EVENT & MARKETING COORDINATOR

Summary

The Event & Marketing Coordinator reports directly to the Executive Director and plays a key role in supporting the Council’s events, marketing efforts, and daily operations. This position is responsible for coordinating events from planning through execution, supporting marketing communications, and assisting with administrative functions.

This is a hands-on role ideal for a detail-oriented, self-motivated professional who enjoys working in a fast-paced nonprofit environment. The ideal candidate is organized, adaptable, and enthusiastic about the Council’s mission, with strong communication and customer service skills.

Primary Responsibilities

Event & Program Coordination

• Manage event registrations and database records using GrowthZone
• Coordinate event logistics including venues, catering, materials, and timelines
• Support development and execution of events, including onsite coordination
• Maintain event-related vendor and venue information
• Coordinate materials and communication with speakers and presenters
• Administer post-event surveys and track feedback
• Support volunteer coordination during events
• Assist with planning and execution of major annual events (e.g., Golf Tournament, Awards Program, Clay Shoot)
• Collaborate with program chairs to coordinate training and educational programs
• Assist the Executive Director with event themes, planning, and promotional strategies

Marketing & Communications

• Assist in the development and execution of marketing campaigns and event promotions
• Create and manage social media content and posting schedules
• Support design and production of marketing materials (flyers, newsletters, emails, etc.)
• Update and maintain website content (WordPress)
• Coordinate with vendors for printed materials and signage
• Assist with newsletters, blogs, and email campaigns (Constant Contact or similar)
• Prepare presentations and event-related materials

Administrative Support

• Assist with preparation of materials for Board and Executive Committee meetings
• Process new member applications and maintain membership records
• Provide support to committees as needed
• Assist with office coordination, meeting setup, and general administrative tasks
• Coordinate with accounting on basic administrative needs

Qualifications & Skills

• Bachelor’s degree in Marketing, Communications, Event Planning, or related field preferred (or equivalent experience)
• Strong written and verbal communication skills
• Excellent organizational and time management skills with strong attention to detail
• Customer-service oriented with a professional and positive demeanor
• Ability to prioritize tasks and adapt in a fast-paced environment
• Strong problem-solving skills and ability to think proactively
• Ability to work both independently and collaboratively
• Creativity and basic graphic design skills are a plus

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with Canva and Adobe Creative Suite (InDesign required; Illustrator/Photoshop preferred)
• Familiarity with WordPress and email marketing platforms (e.g., Constant Contact)
• Experience with GrowthZone or similar CRM/database systems is a plus

Additional Requirements

• Ability to lift up to 35 lbs and stand for extended periods during events
• Flexibility to work occasional early mornings or evenings as required for events
• Professional appearance and conduct appropriate for member-facing events

Reporting Structure

Reports to the Executive Director, St. Louis Council of Construction Consumers

Compensation & Benefits

• Salary range: $62,000–$82,000
• Health, dental, and vision insurance
• Paid time off + 11 holidays + birthday holiday
• Retirement plan options
• Flexible work schedule
• Disability coverage
• Pet insurance

About the SLC3:

Who We Are
The St. Louis Council of Construction Consumers (SLC3) has been a driving force in the AEC industry since 1971, when it was founded by leading organizations seeking to improve how construction projects are planned, delivered, and managed. What began as a collaborative effort has grown into a network of more than 200 member organizations committed to advancing industry standards and strengthening the workforce.

At SLC3, we believe progress happens through collaboration and continuous learning. Our work is rooted in four key pillars: innovation, continuing education, equity and empowerment, and inclusive workforce collaboration. Through programs, training, and shared best practices, we provide meaningful resources that support our members and elevate project outcomes—because when the stakes are high, learning never stops.

Pay: $62,000.00 - $82,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person