Event Assistant

Are you a highly organized, energetic, and detail-oriented individual who enjoys bringing experiences to life? We are looking for a reliable Event Assistant to join our team. This role is essential to our event operations, ensuring that every detail is planned, prepared, and executed flawlessly for our attendees. If you thrive in a fast-paced, dynamic environment and take pride in creating memorable experiences, this is the perfect opportunity for you.

About the Role

As an Event Assistant, you will be the backbone of our on-the-ground success. You will be responsible for assisting with event logistics, coordinating vendor schedules, managing materials, and providing on-site support to ensure everything runs smoothly. You will work closely with the events team to maintain high standards of execution, directly contributing to a seamless and engaging experience for our guests.

What You'll Do

Logistics & Preparation

• Assist in the preparation, packing, and tracking of event materials, signage, and promotional supplies.
• Coordinate the load-in and load-out process, ensuring all equipment and materials arrive safely and on time.
• Help set up event spaces, including arranging seating, vendor booths, displays, and registration areas.
• Review and maintain accurate checklists, vendor lists, and run-of-show documents.
• Manage event inventory before and after each function to ensure all company assets are accounted for.

On-Site Execution & Support

• Act as a reliable point of contact for vendors, speakers, and attendees during the event.
• Manage the registration desk, oversee the check-in process, and warmly handle attendee inquiries.
• Troubleshoot on-site issues quickly and professionally to minimize disruptions to the event flow.
• Assist with stage transitions, basic audio/visual checks, and general crowd management.
• Ensure the venue remains clean, safe, and highly organized throughout the duration of the event.

Administrative & Team Collaboration

• Communicate schedule changes, delays, or logistical updates to the broader team promptly.
• Collaborate with event managers to fulfill VIP requests or handle last-minute needs.
• Assist with post-event wrap-up, including data entry, attendee survey collection, and returning inventory to storage.
• Maintain a positive, proactive, and team-oriented attitude, even under pressure.

What We're Looking For

• Strong organizational skills and an impeccable attention to detail.
• Ability to thrive in a fast-paced environment and adapt quickly to changing circumstances.
• Physical ability to stand, walk, lift, and move event materials (up to [Insert weight, e.g., 50 lbs]).
• Excellent verbal communication and interpersonal skills.
• Reliable, punctual, and willing to work flexible hours, including evenings and weekends as event schedules require.
• Natural problem-solving abilities and a calm demeanor when handling on-site challenges.
• Previous experience in event coordination, hospitality, customer service, or a related role is preferred but not required. We provide training for the right candidate!

What's In It For You

• Competitive compensation
• Paid training and onboarding support
• Flexible scheduling opportunities
• Supportive, fast-paced, and team-oriented work environment
• Career growth and advancement opportunities in event management
• Exciting, varied work where no two days are exactly the same
• Employee recognition and performance-based rewards

Ready to Apply?

If you enjoy staying active, thinking on your feet, and playing a vital role in the success of live events, we’d love to hear from you.

Submit your resume today for consideration. Applications are reviewed regularly, and qualified candidates will be contacted regarding the next steps in the hiring process.

Pay: $20.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person