Event Coordinator

Senior Internal Events Coordinator (full time, hybrid position based in NYC)

As a Sr. Event Coordinator, you’ll help the Internal Events team in coordinating meetings and events on the ground in New York City, in addition to remotely coordinating high-impact events in various global Pinterest offices, such as: Sao Paulo, Mexico City, Dublin, etc.

As a team we focus on bringing inspiration to internal events daily; everything from assisting an employee execute the perfect client meeting, team all hands and conferences, advertiser openings and summits, executive dinners, and even our end of year holiday party. In doing so, we help create a workplace environment that’s fun, inspirational and allows employees the ability to drive home our company’s mission in their daily work: “To bring everyone the inspiration to create a life they love.”

What you’ll do:

Event Requests: Help coordinate approximately 20 events per month in New York and other various global offices. Sync live with employees ensuring company guidelines are being met during the planning process, manage budget expectations, coordinate facilities services on behalf of the event host, collaborate cross-functionally to ensure all onsite facilities needs are met, proactively follow up with event hosts with updates and 48 hour reminders, onsite event execution and monitoring, and act as the primary workplace point of contact throughout the process.

Event Production : Secure facilities services with our internal teams as needed. This could include but is not limited to: catering, security, facilities/maintenance, IT, movers, floor plans, office building freight, COIs, HVAC, other vendor services.

Furniture Moves: physically execute floor plan set up and re-sets for events as needed. Examples include: moving barstools, tables/chairs, rearranging furniture to accommodate larger groups, etc). For larger or more complicated moves needs (i.e. resetting an All Hands space) assistance can be secured.

Data/Metrics Maintenance: Continually collect relevant data on your events to identify and evaluate trends, potential risks and service deficiencies within the team org.

Project Assistance: Assist in large team projects and own small ad hoc projects as needed within the overall workplace org.

Collaborate on Large Company Events: Collaborate with senior team members on larger company-wide events for growth and experience, such as the end of year New York holiday party.

What we’re looking for:

• 3+ years work experience as an event manager/coordinator, venue manager, or equivalent hospitality role with direct client/guest interaction.
• Ability to physically assist (with fellow teammates) small room/furniture moves.
• Ability to work a flexible schedule based on event needs; this could sometimes entail evenings, weekends and occasionally domestic or international travel.
• Excellent customer service and positivity with the ability to proactively address employee needs before they request it; professionalism in confidently communicating directly with senior leaders or executives when needed.
• Project manager who can ensure holistic and detailed event production, with as little as one week, or as much as six months notice.
• Problem-solver and logistics extraordinaire who can spot and address potential challenges ten steps down the road.
• Proactive and autonomous self-starter, who also successfully works and communicates as part of a team.
• Excellent organizational skills to execute multitasking in a deadline-oriented environment with quick turnaround times.
• Patient, enthusiastic, driven, positive, hard working professional that wants to learn and grow.
• Desire and creativity to elevate internal events, and go above and beyond to curate unique experiences beyond the status quo
• Desire to learn about event production, operations and logistics within a tech workplace, and an understanding that as the event coordinator we work the events, we aren’t guests of the events.