Event Management & Operations Specialist

Job Title: Event Management & Operations Specialist

Department: Operations & Events

Location: Chennai

Experience: 2 - 4 Years in Event Planning, Coordination, or Hospitality

Languages: Tamil and English

Joining: Immediate joiners preferred

About GoodStart Solutions

GoodStart Solutions is a fast-growing committed to delivering flawlessly executed promotionals. We need a hands-on, detail-oriented specialist to be the backbone of our projects, ensuring every event, from political events, government events, product launches, corporate events / conferences to brand activations, is executed with precision.

The Role: Execute Flawless Events from Concept to Completion

The Event Management & Operations Specialist is responsible for the end-to-end planning, coordination, and on-site execution of various events. This role requires a resourcefulness, meticulous attention to detail, and a strong ability to solve problems in real-time under pressure.

Key ResponsibilitiesI. End-to-End Event Planning & Logistics

• Detailed Planning: Manage all aspects of event planning, technical details, designs, ensuring strict adherence to deadlines and budget demands.
• Logistics Coordination: Plan and facilitate all event logistics, including contract negotiations, venue preparation, presentation materials, catering, entertainment, transportation, and equipment.
• Recce & Layouts: Conduct necessary site visits (Recce) and prepare detailed event documents, including floor plans, layouts, technical handling and timelines.
• Standard Procedures: Establish standard operating procedures (SOPs) for event execution and train on-site staff/volunteers to ensure consistency and quality adherence.

II. Vendor & Stakeholder Management

• Vendor Sourcing: Build and maintain a comprehensive database of industry contacts, trusted vendors, and venues.
• Negotiation: Lead contract negotiations, manage vendor bookings, and review vendor quotations to ensure compliance, quality, and cost-effectiveness for all goods and services.
• Internal Collaboration: Collaborate closely with Sales, Design, and Production teams to establish event needs and ensure seamless operational support for project plans.

III. On-Site Execution & Troubleshooting (Core Focus)

• On-Site Leadership: Serve as the lead on-site coordinator, overseeing all preparations, production, and event breakdown.
• Real-Time Problem Solving: Manage and resolve escalated on-site issues and deviations in event plans quickly and effectively to ensure a flawless attendee experience.
• Compliance: Ensure compliance with all legal, insurance, health, and safety regulations at all times.
• Work Hours: Ability to work evenings, weekends, a nd holidays as required for event execution.

Candidate Requirements

• Experience: Minimum 2-4 years of proven success in event planning, coordination, or a related role in luxury hospitality/events.
• Skills: Exceptional organizational, time management, and multitasking abilities with meticulous attention to detail.
• Core Competencies: On-ground management,Strong negotiation, problem-solving, and conflict-resolution skills. Ability to handle pressure and make split-second decisions.
• Tools: Proficient in Microsoft Office Suite and familiar with event management or registration software.
• Attributes: Resourceful, flexible, a team player, and proactive in identifying and solving operational challenges.
• Working knowledge of interpreting and providing feedback on technical floor plans and production drawings

Job Type: Full-time

Work Location: In person