Event Operations Executive – Hotel & Venue

At Exito, we focus on creating bespoke solutions that focus on thought leadership, collaboration, re-education and building new business opportunities. Our conferences and summits reach global markets across the EMEA & APAC regions where we engage with various CXO's and Business Leaders across industries in tech and non-tech spaces As an Event Operations Executive – Hotel & Venue at Exito Media Concepts Pvt Ltd, you are expected to ensure the operational efficiency of the events. You should be comfortable with global travel to support the logistics and execution of venue and hotel-related operations for our national and international events. This entry-level role is ideal for someone passionate about event management, hospitality, and operations.

Assist in sourcing, coordinating, and finalizing hotels and venues for upcoming events.

Manage event bookings, room blocks, banquet orders, and meeting space requirements.

Collaborate with internal teams (content, production, and marketing) to align hotel/venue logistics with event plans.

Coordinate venue walkthroughs, vendor inspections, and floor plan validations.

Support the planning of F&B services, meeting room setups, signage, and guest arrangements.

Liaise with hotel staff and event vendors to ensure smooth operations on event days.

Help manage accommodations, transportation, and hospitality for delegates, speakers, and VIPs.

Maintain records of contracts, negotiations, and event-related vendor communications.

Prepare post-event reports including feedback on venue performance and vendor reliability.

1. Full time & On-site.

2. 5 day work week

Location: Koramangala, Bangalore

0–1 years of experience in event operations, hospitality, or hotel coordination (internships/project work acceptable).

Strong interest in event and hospitality management.

Excellent communication and interpersonal skills.

Attention to detail and the ability to multitask in a fast-paced environment.

Willingness to travel and work on-site during events.

Proficiency in MS Office (Excel, Word, PowerPoint); knowledge of event tech platforms is a plus.

Travel opportunities to different cities & countries

Hands-on experience in hotel and venue management for events.

International exposure

Collaborative and growth-oriented work culture