Event Planner

Solana Foundation is seeking an Events Planner to join our team! We're looking for someone who thrives in fast-paced, global environments and can help produce world-class conferences, summits, and bespoke experiences across multiple regions.

To be successful in this role:

• Serve as a strategic partner to the Head of Events and the wider Events Team, contributing to end-to-end planning and decision-making.
• Plan and execute global events ranging from intimate 20-person gatherings to 6,000+ attendee conferences.
• Own critical event details: vendor management, agency, venue, d cor, catering, entertainment, transportation, registration, attendee management, equipment, run of show, and promotional assets.
• Conduct vendor research, source partners, and support contract and rate negotiations.
• Lead and organize cross-functional planning meetings across time zones with product marketing, corporate marketing, partner marketing, production, and external vendors.
• Manage event timelines, deliverables, and workflows, ensuring deadlines across logistics, creative, marketing, and sponsorship teams are met.
• Communicate objectives, decisions, risks, and status updates clearly and proactively.
• Build and manage budgets, track spend, reconcile invoices/POs, and ensure financial accuracy.
• Develop event decks, production documents, staff schedules, and show operation guides.
• Travel globally and lead on-site operations: setup, live execution, vendor oversight, attendee experience, and teardown.
• Able to travel up to 50-65% willing to travel and work evenings/weekends.
• Manage and communicate across multiple channels (email, slack and messenger apps) in a fast-paced environment.
• Run pre- and post-event evaluations and produce insights, reports, and key recommendations.
• Identify innovative concepts, emerging trends, and opportunities to elevate the Solana event experience.
• Maintain and cultivate a global vendor network that aligns with Solana s event standards of quality, creativity, and reliability.