Event Production & Logistics Manager

Position Overview

The Event Production & Logistics Manager is responsible for planning, coordinating, and executing events from concept to completion. This role ensures seamless production, smooth logistics, and a high-quality experience for attendees, clients, and stakeholders. The manager will lead vendor coordination, on-ground execution, budgeting, and logistics management for corporate events, conferences, exhibitions, brand activations, and large-scale experiences.

Key Responsibilities

Event Planning & Strategy

• Collaborate with clients and internal teams to understand event objectives, themes, and deliverables.

• Develop event execution plans, production timelines, and logistics frameworks.

• Conduct venue research, site visits, and feasibility studies for event locations.

Production Management

• Oversee stage, audio-visual, lighting, and décor setup.

• Manage creative production elements such as set design, branding installations, and digital content displays.

• Supervise rehearsals, run-throughs, and technical checks to ensure flawless execution.

Logistics & Operations

• Plan and manage all logistical aspects including transport, accommodation, equipment movement, and manpower allocation.

• Coordinate with vendors, suppliers, and agencies for timely delivery of goods and services.

• Ensure compliance with health, safety, and local regulatory requirements.

Budget & Vendor Management

• Prepare and manage event budgets, ensuring cost efficiency without compromising quality.

• Negotiate contracts with venues, vendors, and third-party service providers.

• Track expenses and provide post-event financial reconciliations.

On-Site Execution

• Act as the point of contact for stakeholders, vendors, and crew during event days.

• Manage event setup, registration, stage transitions, catering, and guest flow.

• Handle last-minute changes, troubleshooting, and crisis management.

Post-Event Management

• Conduct debrief sessions with clients and teams.

• Prepare post-event reports including ROI analysis, feedback, and improvement strategies.

• Maintain records of vendors, production elements, and event assets for future use.

Skills & Competencies

• Strong organizational and multitasking skills.

• Excellent communication and negotiation abilities.

• Knowledge of event production technologies (AV, lighting, staging).

• Vendor and budget management expertise.

• Problem-solving skills and ability to perform under pressure.

• Flexibility to travel and manage events at different locations.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Marketing, or related field.

• 5+ years of experience in event production and logistics management.

• Proven track record of managing medium to large-scale corporate events.

• Proficiency in MS Office, project management tools, and event software.

Key Performance Indicators (KPIs)

• Timely and cost-effective event delivery.

• Client and attendee satisfaction scores.

• Budget adherence and vendor performance.

• Smooth execution with minimal operational issues.

• Post-event reporting and actionable improvements.

Job Type: Full-time

Pay: ₹60,000.00 - ₹70,000.00 per month

Work Location: In person