Event Project Coordinator

Over the Top Tents and Events is looking for an energetic and organized Event Coordinator to join our team in Eagle River!

Over the Top Tents & Events offers a wide range of rental items and custom services to assist with the successful execution of outdoor and indoor events. Clients and events range in size and complexity so creativity, attention to detail, and a general love of helping others are necessities in this position!

The Event Coordinator position is a key role and will be primarily responsible for directly coordinating event rental needs and services with clients throughout Alaska. While experience in an event-related field is preferred, Over the Top Tents is willing to train the right candidate.

This position is a full-time, year-round job in our Eagle River office. Scheduled shifts are 8 hours between office hours, 7:00 am and 6:00 pm, Monday – Friday, with occasional schedule deviations and seasonal adjustments.

Key Responsibilities:

• Serve as the primary point of contact for existing and potential clients. Answer a fluctuating volume of phone calls and emails with occasional in-person inquiries.
• Assist with a variety of rental and event needs. Be knowledgeable in all rental items, their applications, and have a working knowledge of install/strike procedures.
• Work with clients to refine and/or create event details such as rental orders, layouts, floor plans, general event timelines, permits, and more.
• Coordinate rentals and services with external vendors and third parties as needed.
• Maintain accurate and up to date client records. Manage contracts, invoices, work orders, permits, and all other necessary event documents while communicating needs with internal and external personnel to ensure seamless execution.
• Assist other office team members on the Rent A Can side of the company. Understand products and services and how they intertwine with the Over the Top Tents & Events side of the company
• Occasional off-site work such as site visits, client meetings, wedding fairs, and event setup/strike.

Successful candidates for this position will be:

• Energetic and friendly with a love of customer service.
• Extremely detail-oriented with the ability to manage overlapping deadlines and client event information.
• Excellent communicator with the ability to interpret and adjust communication styles based on the situation at hand.
• Flexible and able to adapt to change with or without notice.
• Creative, both in a general designing aspect and in problem-solving skills.
• Someone who can work independently and recognize what needs to be done with little or no instruction.
• A team player who understands the importance of working together with the best interest of the client in mind.
• Trustworthy and able to maintain confidentiality with clients and the company.

In the next steps, you’ll be asked a series of questions. Only applicants who answer all of the questions will be considered. You’ll be asked, “What is your favorite color?”. The answer we want you to write is “Over the Top Blue.”

**Only completed applications with all the questions answered will be considered. **

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Application Question(s):

• What makes you unique over any other candidate?
• What characteristics of a team/company are you looking for in your job search?
• What is your favorite color?

Experience:

• Customer service: 1 year (Required)
• Office: 1 year (Preferred)
• Computer skills: 1 year (Preferred)

Work Location: In person