Events & Administrative Coordinator

Position Overview

Black Gold Golf Club is seeking an organized, energetic, and customer-focused Events & Administrative Coordinator to support our Catering Sales & Events Department. This role assists with the planning, coordination, and execution of weddings, corporate events, banquets, conferences, and special events providing administrative support to the Director of Catering Sales & Events and management team.

The ideal candidate is detail-oriented, thrives in a fast-paced environment, enjoys working with people, and has a passion for creating memorable guest experiences.

Essential Responsibilities

• Assist with planning, organizing, and coordinating weddings, banquets, conferences, and special events.
• Support event tastings, detail meetings, and client communications.
• Coordinate wedding rehearsals and ceremony processionals.
• Escort wedding parties to designated photography locations throughout the golf course.
• Create, review, and help manage Banquet Event Orders (BEOs) and assist with BEO meetings.
• Verify event setups and ensure all details align with client expectations and event specifications.
• Coordinate rental orders, vendor deliveries, and pickup schedules for event equipment and décor.
• Maintain event photo archives and organize digital assets.
• Prepare administrative documents as needed.
• Assist with event execution and provide on-site support during events.
• May Conduct venue tours and orientations for prospective clients and guests.
• Respond to customer inquiries and assist in resolving guest concerns professionally.
• Maintain thorough knowledge of club facilities, services, and event offerings.
• Assist with social media marketing efforts, including content creation and posting.
• Perform additional duties as assigned.

Qualifications

Required

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Exceptional customer service and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Flexible availability, including evenings, weekends, and holidays as needed.
• Positive attitude, professional appearance, and strong attention to detail.
• Give Verbal and written instructions
• Read & write English

Preferred

• Wedding or event coordination experience.
• 1–3 years of hospitality, event, or customer service experience.
• College education is preferred but not required
• Experience with Microsoft Office Suite, Canva, POS systems, and event management software desired
• Experience with Tripleseat Event Management Software preferred.

Physical Requirements

• Ability to stand, walk, bend, kneel, push, pull, and lift throughout events.
• Ability to work indoors and outdoors in varying weather conditions.
• Ability to communicate effectively with guests, vendors, and staff.
• Able to drive and operate a golf cart (training provided)

Why Join Black Gold Golf Club?

Join a dynamic team dedicated to creating exceptional events and memorable experiences. This position offers the opportunity to work in a beautiful venue while developing valuable event planning, hospitality, and administrative skills.

To Apply: Please submit your resume and cover letter for consideration. To

Joni Egger - Director of Catering and Events jegger@kempersports.com

Pay: $21.00 - $25.00 per hour

Expected hours: 40.0 – 42.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person