Ex Accounts - Invoice Validation & Coordination

Role Objective

To ensure accurate validation, reconciliation, and reporting of Partner and VHM-related invoices, while coordinating with internal teams, service centers, and logistics partners to minimize discrepancies, duplications, and revenue leakages.

Key Responsibilities

1. Vendor Invoice Validation and Summary Preparation

• Validate vendor invoices against service details, approvals, and supporting documents.
• Verify invoice values, GST details, dates, vehicle numbers, and line items.
• Prepare consolidated summaries of validated and disputed invoices.
• Track pending, rejected, and corrected invoices and ensure timely closure.

2. Invoice Validation

• Cross-check Ramp invoices with actual job cards, service approvals, and vehicle movement records.
• Validate labor charges, spares, and additional costs as per approved estimates.
• Identify excess charges, duplicate entries, or non-approved items and highlight discrepancies.

3. Partner Batch-wise Summary & Duplication Reconciliation

• Prepare batch-wise summaries for Partner submissions.
• Identify and reconcile duplicate invoices across batches.
• Ensure no invoice is submitted multiple times across different Partner batches.
• Coordinate with Accounts and Operations teams for reconciliation and corrections.

4. Partner Batch-wise Invoice Validation (In-house & Showroom – Soft Copies)

• Validate soft copies of invoices received from in-house workshops and external showrooms.
• Ensure completeness of documentation including job cards, approvals, DMS history, and supporting evidence.
• Segregate invoices as warranty / non-warranty / insurance / outside charges.
• Maintain batch-wise digital records for audit and tracking purposes.

5. Vendor Management & Coordination

• Coordinate with service centers, vendors, and partners for invoice clarifications and missing documents.
• Follow up on disputed invoices, corrections, and revised submissions.
• Communicate policy guidelines and billing standards to vendors to avoid future discrepancies.
• Maintain healthy vendor relationships while ensuring cost control and compliance.

Key Skills & Competencies

• Strong knowledge of invoice validation, GST basics, and reconciliation.
• Good understanding of vehicle service processes (in-house & showroom).
• Proficiency in MS Excel / Google Sheets (VLOOKUP, Pivot Tables, data reconciliation).
• Strong coordination and follow-up skills.
• Attention to detail and ability to handle large volumes of data.
• Effective communication with internal teams and external vendors

Preferred Qualifications

• Graduate in Commerce / Finance / Operations / Automobile.
• 2–4 years of experience in invoice processing, vendor management, or operations finance.
• Experience in fleet, automotive, insurance, or service operations is an added advantage.

Job Types: Full-time, Permanent

Pay: ₹400,000.00 - ₹450,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Work Location: In person