Executive Admin to CEO

EXECUTIVE ADMIN

POSITION SUMMARY

The Executive Business Partner (Executive Admin) is responsible for supporting firm leadership while building, organizing, and optimizing the internal structure and day-to-day operations of the business. This role goes beyond traditional administrative support and requires a proactive, systems-oriented individual who can create processes, improve workflows, and ensure operational efficiency across the firm. The Executive Admin serves as a key partner to leadership, helping stabilize operations, enhance communication, and support the firm’s continued growth.

ABOUT MARTINO LAW GROUP

Martino Law Group is a general practice law firm based in Massachusetts, led by Founder and Managing Attorney John J. Martino. The firm provides comprehensive legal services to both individuals and businesses, supporting clients through a wide range of matters including real estate, family law, estate planning, and civil litigation. With a strong emphasis on client service, the firm is known for delivering personalized attention, clear communication, and practical legal solutions tailored to each client’s needs. Drawing on extensive experience across multiple practice areas, Martino Law Group positions itself as a trusted legal partner capable of guiding clients through complex legal situations. The firm continues to grow with a focus on professionalism, responsiveness, and building long-term client relationships while maintaining high standards in both legal work and internal operations.

SUCCESS LOOKS LIKE

• Executive schedules, priorities, and communications are managed with clarity and efficiency
• Office systems, workflows, and processes are structured, documented, and consistently followed
• Operational inefficiencies are identified and improved proactively
• Internal communication between legal and administrative functions is organized and effective

OBJECTIVES

• Serve as a strategic partner to the CEO, proactively supporting priorities across marketing, operations, and key business initiatives
• Prepare executive-level agendas, capture detailed meeting notes, and drive accountability by tracking action items through completion
• Lead and execute strategic projects on behalf of the CEO, ensuring timelines, deliverables, and cross-functional coordination are achieved
• Draft, format, and proofread high-quality documents, correspondence, and internal communications on behalf of leadership
• Design, implement, and continuously improve office systems, workflows, and standard operating procedures to enhance organizational efficiency
• Identify operational inefficiencies and recommend scalable process improvements across daily business functions
• Support onboarding processes by coordinating logistics and maintaining accurate internal documentation and systems
• Manage complex scheduling across client meetings, hearings, depositions, and internal leadership commitments
• Maintain and organize digital and physical filing systems to ensure accessibility, accuracy, and compliance
• Support financial administrative functions including invoicing, expense tracking, and vendor coordination
• Act as a central liaison between executive leadership, legal staff, and administrative teams to ensure seamless communication and execution
• Uphold strict confidentiality, professionalism, and compliance standards across all executive and administrative activities

COMPETENCIES

• Executive support and calendar management expertise
• Process development and workflow optimization capability
• Strong organizational and documentation skills
• Ability to prioritize and manage multiple responsibilities
• Professional communication skills both written and verbal
• Attention to detail and accuracy
• Problem-solving and proactive thinking
• Ability to handle confidential and sensitive information
• Operational awareness and business support mindset
• Time management and ability to meet deadlines
• Collaboration and cross-functional coordination
• Accountability and ownership of responsibilities

EDUCATION AND EXPERIENCE

• Minimum of 3 years of executive administrative or operations support experience required
• Experience with Claude and AI software
• Experience in a legal or professional services environment preferred
• Proficiency in Microsoft Office Suite including Word, Excel, and Outlook required
• Experience creating or improving systems and processes strongly preferred
• Strong organizational and communication skills required

PHYSICAL REQUIREMENTS

• Ability to work in an in-person office environment
• Ability to perform computer-based tasks for extended periods
• Ability to manage multiple responsibilities in a fast-paced setting

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Martino Law Group recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to careers @. Already a Martino Law Group candidate? Please connect directly with your recruiter to discuss this opportunity.

Pay: $64,918.38 - $75,000.00 per year

Work Location: In person