Executive Administrative Assistant

Join Our Team at Orthopedic Associates of Lancaster (OAL)

At Orthopedic Associates of Lancaster (OAL), we’re more than just a medical practice—we’re a trusted part of the community. For generations, families across Central Pennsylvania have turned to us for expert orthopedic care delivered with compassion, innovation, and integrity.

With five convenient locations—Lancaster, Willow Street, Manheim (at the Spooky Nook Sports Complex), Lebanon, and Ephrata—OAL offers a dynamic and patient-centered work environment. We’re proud to be consistently recognized for our cutting-edge technology, advanced procedures, and warm, professional staff. Our team includes not only leading orthopedic physicians and surgeons, but also dedicated professionals across clinical and administrative roles who make exceptional care possible every day.

OAL is privately owned by our surgeons and supported by a team of 400+ employees who share a commitment to excellence. At our Lancaster and Lebanon campuses, we operate our own outpatient orthopedic surgery center—NPSC—where we perform a wide range of surgeries, including total joint replacements, using the most advanced techniques available.

When you join OAL, you're joining a respected organization where your work makes a difference. Whether you’re clinical, clerical, or somewhere in between, we offer a culture of collaboration, opportunity, and purpose—all in service of helping people live stronger, healthier lives.

Summary/Objective:

The Executive Administrative Assistant (EAA) provides high-level administrative support to the CEO as well as other company executives. Much of the work of the EAA will involve managing confidential information and will deal with a diverse group of local executives and community leaders. Coordination of high-level visits and meetings, including board meetings, will be a major focus of this position. This role requires exceptional discretion, independent judgment, and the ability to anticipate executive needs in a fast-paced healthcare environment.

Essential Functions:

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Schedule and organize complex activities such as meetings, conferences, and travel.

• Authorized to manage scheduling priorities on behalf of the CEO.

• Acts as the gatekeeper and point of prioritization for executive communications.

• Works collaboratively with office administrative assistants to arrange meetings that include the physicians and management.

• Organizes and prioritizes large volumes of information and phone calls.

• Acts as a liaison with other departments and outside vendors/contacts.

• Handles highly confidential and sensitive information.

• Responsible for organizing all details for the OAL Executive, OAL Realty, and Board Meetings, with specific responsibilities that include:

  • Organizing, collecting, packaging, and printing documents in preparation for meetings.

  • Scheduling meetings and coordinating schedules of physicians and management.

  • Tracking of each organizational committee and receiving copies of all meeting minutes.

  • Securing room reservations, catering, and necessary set-up and handouts.

• Work a flexible schedule based on the demands of the organization (attendance will be required for certain executive meetings that may be scheduled early in the morning or late evening).

• Other duties as assigned.

Required Education and Experience:

• A High School Diploma/GED is required.

• At least two (2) years of experience in an administrative assistant role supporting an executive-level professional is required.

Preferred Education and Experience:

The ideal candidate will have a combination of the following:

• An Associate’s or Bachelor's Degree is preferred.

• Five (5) years of experience in an executive-level administrative assistant role supporting C-Suite leaders.

• Acting as a project manager by having experience organizing board meetings, managing meeting agendas and meeting minutes.

• Tracking follow-up board meeting items and managing them to completion.

Our Commitment to Inclusivity:

At OAL and its affiliated organizations, we are dedicated to fostering an inclusive workplace environment. Discrimination against qualified individuals based on protected veteran status, disability, race, color, religion, sex, national origin, sexual orientation/gender identity, or any other legally protected category is strictly prohibited by applicable federal, state, or local laws. We actively engage in affirmative action initiatives to recruit, hire, and promote individuals without regard to race, color, religion, sex, national origin, sexual orientation/gender identity, protected veteran status, or disability.

Equal Employment Opportunity (EEO) Compliance:

We are committed to ensuring accessibility for all users on our website. If you encounter any accessibility issues or require assistance with the application process, please contact our Human Resources department at HR@fixbones.com.