Executive Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our executive office, providing comprehensive administrative support to ensure smooth daily operations. Your proactive approach, exceptional organizational skills, and positive attitude will help streamline workflows, manage complex schedules, and enhance overall office efficiency. This position offers an exciting opportunity to be at the heart of a fast-paced environment, supporting leadership while fostering a professional and welcoming atmosphere.

Responsibilities

• Manage and coordinate executive calendars, appointments, and meetings with precision and attention to detail.
• Handle incoming calls using multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette.
• Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office and Google Workspace tools.
• Assist with data entry, filing, document management, and maintaining accurate records to support office operations.
• Support bookkeeping tasks including basic bookkeeping using QuickBooks, Microsoft360 Dynamics Business Central and tracking expenses or invoices as needed.
• Provide personal assistant duties such as travel arrangements, calendar management, and task prioritization for executives.
• Offer exceptional customer service support to internal teams and external clients or vendors.
• Maintain confidentiality of sensitive information while demonstrating strong organizational skills and time management.

Qualifications

• Proven experience in an administrative or clerical role within an office environment; previous office management or executive assistant experience is preferred.
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and data entry skills.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting.
• Exceptional communication skills with a professional demeanor; bilingual abilities are a plus.
• Experience managing multi-line phone systems and front desk responsibilities including customer service excellence.
• Familiarity with QuickBooks for bookkeeping tasks is desirable.
• Attention to detail in proofreading documents and managing calendar schedules accurately.
• Ability to handle confidential information discreetly while demonstrating strong time management skills.
• Previous experience as a medical or dental receptionist or personal assistant is advantageous but not required. Join us in this energetic role where your organizational talents will make a meaningful impact! We value proactive professionals who thrive on supporting leadership through effective office management, ensuring our team operates at peak performance every day!

Pay: $30.00 - $40.00 per hour

Benefits:

• Flexible schedule

Work Location: In person