Executive Administrative Assistant

Claudia Cares Consulting Inc. is a growing mother-daughter-owned agency supporting individuals with disabilities through California Regional Center services and the Self-Determination Program. We are passionate about empowering clients to live independent, fulfilling, and self-directed lives.

We are seeking a highly organized, compassionate, and proactive Executive Administrative Assistant to support the CEO and Director of Program Operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and wants to make a meaningful impact.

Responsibilities

• Provide high-level administrative support to executive leadership
• Assist with daily office operations and special projects
• Excellent written and verbal communication skills, including grammar, proofreading and document preparation
• Strong financial, analytical and mathematical skills with high attention to detail
• Review, process, and reconcile invoices
• Weekend work for month-end support
• Track and complete Monthly invoicing
• Coordinate meetings, schedules, agendas, and communications
• Compose, proofread, and edit documents and reports
• Organize files, maintain tracking systems, and manage agency records
• Respond professionally to client and staff inquiries
• Support operational problem-solving and department coordination
• Attend staff meetings and assist with additional administrative duties as needed
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree preferred
• 2+ years of administrative or executive support experience
• Proficiency with Microsoft Office, Google Workspace, Gmail, Outlook, and OneDrive
• Experience in a fast-paced professional environment
• Strong organizational, multitasking, and communication skills
• Ability to handle confidential information professionally
• Project management experience preferred

Requirements

• Must reside in Los Angeles County within driving distance of the San Fernando Valley
• Mostly remote position with occasional in-person meetings
• Reliable high-speed internet and private workspace required
• Required a quiet, private workspace
• Must be legally authorized to work in the U.S.
• Ability to provide 3 professional references, including 1 former employer
• Must be able to pass a background check

Why Join Us?

• Meaningful work supporting individuals with disabilities
• Collaborative and supportive team environment
• Opportunity to grow with a mission-driven agency
• Flexible, mostly remote work environment

We are looking for someone who is motivated, dependable, compassionate, and excited to grow with our agency

Pay: From $35.00 per hour

Benefits:

• 401(k)
• Paid time off
• Retirement plan

Education:

• Bachelor's (Required)

Experience:

• Executive administrative support: 2 years (Required)

Work Location: Hybrid remote in Tarzana, CA 91356