Executive Administrative Assistant

Our company is a locally-owned garden decor wholesale business. We work with businesses as large as Walmart and Amazon and as small as a one-location garden center.

We are looking for an energetic, detail-oriented administrative person who likes to work in a dynamic business environment and enjoys overcoming challenges and finding solutions. This person will work with the business management team and owners to help the business run efficiently and overcome the day-to-day challenges of doing business in beautiful Santa Barbara.

Responsibilities

• Oversee rental property collections/repairs/invoices, etc.
• Develop and coordinate key business development projects
• Be able to "act as" or "stand in" essentially doing the job of the executive
• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Act as a buyer for inventory and supplies
• Handle requests and queries appropriately
• Manage to-do lists and schedule meetings and appointments
• Make travel arrangements
• Source office supplies and new products
• Produce reports, presentations and briefs
• Devise and maintain office filing system

Skills

• Previous experience with purchasing, accounting, or rental properties a plus
• Proven work experience as a personal assistant or office manager
• Knowledge of office management systems and procedures
• MS Excel and English proficiency
• Mental math & skills with numbers for simple calculations
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Basic Spanish is a plus

Job Types: Full-time, Part-time

Pay: $28.00 - $36.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 1 year (Required)

Work Location: In person