Executive Administrative Assistant

Executive Office Administrator

Harvard Chabad

Harvard Chabad is seeking a motivated, organized, and confident Executive Office Assistant to support the daily operations of our fast-paced, mission-driven organization.

In this role, you will be the operational backbone of the office, ensuring that systems run smoothly, communication flows effectively, and leadership is supported through strong organization and follow-through. This is a highly collaborative role that requires initiative, discretion, and excellent administrative judgment.

Key Responsibilities

Office Operations & Administration

• Manage day-to-day office operations: supplies, vendors, mail, shipping, and basic IT coordination
• Operate and troubleshoot office equipment, including printers, scanners, copiers, and faxing
• Maintain organized digital and physical filing systems for contracts, records, and reference materials

Leadership & Administrative Support

• Own the President's calendar and inbox: triage mail, draft replies, and flag what needs his attention
• Conduct a daily walk-through with the President to align on priorities, decisions, and the day ahead
• Prepare materials and logistics for meetings, donor visits, board engagements, and events
• Track action items and follow through on tactical needs from the Chief of Staff in support of larger initiatives

Communications, Events & Stewardship

• Generate weekly reports on new RSVPs, new donors, and upcoming events
• Draft and proof emails, letters, and notes for the President — verifying dates, and names before anything goes out
• Coordinate logistics for events such as Shabbat dinners, holiday programs, alumni events, and donor gatherings, including RSVPs, headcounts, and room setup
• Process donor acknowledgments for every gift and maintain accurate stakeholder records

The Ideal Candidate Will Bring

• Strong organizational and prioritization skills with excellent attention to detail
• Proven ability to follow up, follow through, and manage multiple tasks simultaneously
• Clear, professional communication and strong interpersonal skills
• High level of discretion and comfort handling confidential information
• Ability to stay focused and positive in a fast-paced environment

Qualifications

• 3–5 years of administrative, executive support, or office management experience, ideally in a nonprofit, religious, educational, or mission-driven setting
• Exceptional written and verbal communication
• Strong command of Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Comfort with office equipment: printers, scanners, copiers, faxing, and basic IT troubleshooting
• Demonstrated ability to use AI tools (ChatGPT, Claude, Gemini, etc.) to draft, summarize, and work more efficiently — or genuine excitement to learn quickly

Benefits

• The pay range for this position is $60,000 – $110,000 annually. This range represents Chabad Harvard's good faith and reasonable estimate of the salary range for this position at the time of posting. Actual compensation offered will depend on a variety of factors, including but not limited to the candidate's relevant experience, skills, qualifications, education, training, certifications, internal equity, and business needs.
• Comprehensive health insurance
• PTO
• 401(k) with employer match
• Opportunities for growth within a dynamic and expanding organization

About Harvard Chabad

Harvard Chabad is the nonprofit parent organization for four active student centers, a community center, and a thriving preschool. We oversee weekly programs, frequent social events, academic lectures, classes, volunteer opportunities, and more.

We are a warm, welcoming, and non-judgmental environment where Jews of all backgrounds explore their Jewish heritage. Thousands of students have deepened their connection to Judaism through our work, and we continue to serve as a leading model for Jewish engagement today.

To apply, please submit a resume and cover letter to office@chabadharvard.org