Executive Administrative Assistant

Job Title: Executive Assistant

Location: In-Office (Full-Time) – Rancher Hat Bar

Schedule: Monday – Friday | 9:00 AM – 5:00 PM

About Us:

Rancher Hat Bar is a premium destination for custom hats and Western lifestyle goods. We are passionate about craftsmanship, authenticity, and providing an unmatched customer experience. As our brand grows, we are looking for a dedicated and highly organized Executive Assistant to support our leadership team and ensure smooth day-to-day operations.

Position Overview:

We are seeking an experienced, full-time  Executive Assistant  to work closely with our executives in a  Monday – Friday, 9 AM – 5 PM  in-office role. This must be your  sole professional focus —we are not looking for part-time candidates or individuals balancing multiple jobs.

The ideal candidate will have a proven background supporting high-level executives, be detail-oriented, proactive, and capable of handling a wide variety of administrative and office support tasks with professionalism and discretion.

Key Responsibilities:

• Provide high-level administrative support to the executive team
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Handle confidential documents and information with discretion
• Assist with day-to-day office management tasks to keep operations running smoothly
• Prepare reports, presentations, and communications on behalf of executives
• Organize and maintain filing systems, both physical and digital
• Coordinate internal and external communications
• Assist with event planning, special projects, and other administrative duties as needed
• Admin assistance for the company, managing the companies calendars across locations
• Assistance planning and coordinating private parties for all stores
• Booking reservations and events

Requirements:

• Proven experience supporting C-level or senior executives
• Exceptional organizational, multitasking, and problem-solving skills
• Strong communication skills, both verbal and written
• Proficiency in Microsoft Office Suite, Google Workspace, and other administrative tools
• Ability to prioritize tasks effectively and work independently
• Full-time availability, Monday – Friday, 9 AM – 5 PM, in-office
• No other concurrent jobs or professional commitments –  Rancher Hat Bar must be your only focus

Ideal Candidate Traits:

• Professional and polished demeanor
• Highly trustworthy with a strong sense of discretion
• Positive attitude and team-player mentality
• Strong attention to detail and follow-through
• Independence and take initiative

To Apply:

• Please submit your resume and a brief cover letter highlighting your relevant experience and why you’re a great fit for Rancher Hat Bar.