Executive Administrative Assistant

Position Overview:

We are seeking a highly organized, detail-oriented, and proactive Executive Administrator to support Business Manager and team during our current admin’s leave of absence. In this role, you will be responsible for managing the day-to-day operations of the business manager, ensuring smooth workflows, and helping drive operational efficiency.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to senior leadership, including managing schedules, calendar coordination, and prioritizing appointments.
• Communication Management: Handle email and phone, responding to inquiries and routing messages appropriately.
• Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and transportation, ensuring that all logistics run smoothly.
• Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, ordering food and reports.
• Document Management: Maintain and organize confidential documents, files, and records, ensuring all information is up-to-date and accessible.
• Office Management: Oversee office supplies, equipment, ensuring smooth daily operations of the office.
• Event Planning: Organize events and meetings that take place in the meeting hall along with rental payments for those.

Required Qualifications:

• Proven experience as an Executive Administrator, Executive Assistant, or similar role in a fast-paced environment.
• Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• High attention to detail and ability to handle confidential information with discretion.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and in a team environment.
• A proactive and resourceful approach to problem-solving.
• This is a Union position, you must be willing to join OPEIU Local 11

Preferred Qualifications:

• Experience in Executive Admin or similar to position.

Job Type: Full-time

Pay: $38.99 per hour

Work Location: In person