Executive Administrative Assistant (contract)

Executive Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

This position provides critical high-touch administrative support to senior leaders in a fast-paced corporate environment. The role requires a proactive professional who can anticipate needs, manage complex scheduling across multiple time zones, and handle shifting priorities with minimal direction. Success in this position depends on exceptional organizational abilities, discretion in handling confidential information, and the capability to coordinate seamlessly with internal stakeholders and external partners. The individual will serve as a trusted partner to leadership, ensuring smooth day-to-day operations through meticulous attention to detail and follow-through on key priorities.

Job Responsibilities:

• Manage complex executive calendars including multi-time-zone scheduling and frequent last-minute changes

• Coordinate meetings and prepare materials for internal and external engagements

• Handle travel arrangements and expense management for leadership

• Track action items and ensure timely follow-through on executive priorities

• Prepare invoices, reports, memos, letters, financial statements, and other documents as needed

• Coordinate logistics for team offsites and special events

• Open, sort, and distribute incoming correspondence including emails and other communications

• Prepare responses to routine inquiries and correspondence

• Perform general office duties including ordering supplies and maintaining records management systems

• File and retrieve corporate documents, records, and reports

• Maintain organized systems for information management while ensuring confidentiality

• Provide bookkeeping support as needed

Requirements:

• 2-4 years of executive or administrative assistant experience

• 2+ years of experience managing complex calendars for senior leaders

• 2+ years of demonstrated administrative operations and coordination experience

• Prior experience working in a corporate environment

• Previous experience using Microsoft productivity tools in a professional setting

• Exceptional verbal and written communication abilities

• Strong multi-tasking and time management capabilities

• Outstanding customer service and interpersonal skills

• Ability to work independently with minimal supervision

• Proactive problem-solving and anticipation of needs

• High level of discretion in handling confidential information

• Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint

• Strong organizational skills and attention to detail

• Flexibility to adapt to changing priorities and last-minute requests

Additional Details:

• Location: Remote

• Duration: 3 months

• Pay Range*: $24.50 - $28 per hour

• Weekly Schedule: 40 hours

• Job Status: Non-Exempt

• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision

• Hospital plans

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)

• Company paid short and long-term disability

• Health & Dependent Care Spending Accounts (HSA & DCFSA)

• Employee Assistance Program

• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

• We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.