Executive Administrative Assistant – Retail Partnership Operations (HVAC Company Explosive Growth)

Executive Assistant – Big Box Partnership Division

Full-Time | Immediate Opening | Competitive Pay

We just secured a partnership with one of the largest big-box retailers in the country — and we need the right person to help us run it.

This is a dedicated, full-time role managing our retail vendor portal, all partnership paperwork, order processing, compliance documentation, and day-to-day operations tied to this account. You will be the go-to person for everything related to this partnership.

WHAT YOU'LL DO:

- Manage and maintain our vendor portal (submissions, updates, compliance, reporting)

- Handle all partnership paperwork and documentation end-to-end

- Process orders accurately and on time

- Organize digital filing systems, tracking spreadsheets, and process docs

- Communicate with retail buyers, compliance teams, and internal staff

- Support executive leadership on this account

WHO WE'RE LOOKING FOR:

- Tech-savvy — you learn new platforms and portals quickly

- Strong clerical and organizational skills

- Detail-oriented — nothing falls through the cracks

- Self-starter who takes initiative without being told

- Loyal and committed — you want to grow with a company, not just through it

- Clear, professional communicator (written and verbal)

- Experience in admin, executive assistant, or operations roles a plus

- Proficient in Microsoft Office or Google Workspace

WHY THIS ROLE:

We are a growing company in a breakout moment. This partnership is new, which means you won't just be maintaining a system — you'll help build it. We promote from within, reward loyalty, and invest in people who show up ready to work.

If you're hungry, hardworking, and ready to be part of something real — send us your resume and a short note about why this role is the right fit for you.

Full-Time | Immediate Start | Compensation Based on Experience

Pay: $20.00 - $30.70 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Professional development assistance

Work Location: In person